Accounts Payable Analyst

Overview:   UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships. As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence. 
UES has an opening for Accounts Payable Analyst in our West Sacramento branch, this individual will provide support to multiple branches in the Western Region, in the areas of Accounts Payable Analyst.
Compensation $27/hr - $32/hr
*Full-Time, in office*

Job Responsibilities

• Providing regional support to the West Region (Multiple Branches)  in areas of Payables.
• Handle intercompany entries from multiple entities.
• Manage a shared AP email inbox with high volume.
• Receive and distribute incoming accounts payable invoices for approval.
• Prepare and process invoices/checks in Deltek Vision, Vantage Point, Sage accurately and in timely manner while adhering to departmental procedures.
• Prepare and process weekly and on the spot, vendor checks/ACH.
• Monitors and tracks aging within accounts payables.
• Handle all construction sub-contractors pay dates and invoices leading to payment.
• Oversee a high volume of invoices monthly 500+.
• Review and verify Vendor Statements as applicable.
• Create and maintain new Vendor accounts.
• Maintain subcontractor agreements, building leases and payment methods.
• Manage and withhold State taxes for specific Vendors.
• Identify and resolve any discrepancies between invoices and payables outstanding.
• Payment adjustments, refunds, and credits to customer accounts.
• Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting.
• Renew business licenses for various branches region and statewide (multiple states).
• Understands compliance issues around accounts payable processes (W-9, COI, license, etc.).
• Assist with audit preparation and requests as applicable.
• Collaborate and assist with Corporate requests as needed.
• Back up and support the Buddy System with AP team members.
• Other job duties as assigned by Direct Supervisor.

Required Qualifications:

• High school education/GED with some college coursework completed within Accounting or Business Administration fields.
• Valid Driver's License with an acceptable driving record.
• Strong verbal and written communication skills, detail-oriented with excellent organizational skills.
• Excellent customer verbal and written customer service skill.
• At least 5 years of previous recent experience in Accounts Payable or similar Accounting experience.
• Previous experience in the construction industry is preferred but not required.
• Prevailing Wages and State specific construction experience a huge plus!
• Familiar with accounting software – Deltek Vision, Vantage Point and Sage preferred.
• Ability to effectively communicate information to and work with all levels of the organization.
• Commitment to accuracy and eagerness for resolving errors and problems.
• Excellent attention to detail and time management skills.
• Strong analytical and investigation skills. Must be able to resolve invoice discrepancies in a timely manner.
• Excellent problem-solving skills with a can-do attitude who is resourceful.
• Ability to multi-task, plan, organize and prioritize day-to-day operations.
• Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment.
• Ability to follow and retain instru