Payroll & Benefits Coordinator

Payroll - Benefits Coordinator

Benefits

• Monitor new hire benefits enrollment assisting with questions and completion of timely enrollments
• Support open enrollment, benefits changes, and employee education on medical, dental, and other benefit programs
• Process life event changes and work with vendors to resolve benefits issues
• Process 401(k) weekly transmission files
• Maintain accurate benefits records and assist with monthly benefits billing and audits

 

Responsibilities

• Assist with employee Verifications of Employment, Garnishment requests from outside agencies
• Preparation and processing of a weekly payroll and monthly payroll for multiple states
• Prepare weekly payroll entry reports
• Maintain UKG system updating wages, tax withholdings, bonus payments, reviewing time & attendance records, paid leave and holidays, deductions, address and other employee changes
• Serve as the first point of contact with employees and managers to resolve payroll and benefit discrepancies
• Complete Verifications of Employment for all new Hires
• Run reports from UKG and coordinate with Finance to reconcile payroll data and respond to payroll-related inquiries
• Serve as a first point of contact for general benefit questions, policies, and processes from employees and managers
• Monitor and responds to HR email inbox inquiries, escalating as required
• Support onboarding and offboarding activities, including completion of UKG information, receipt of direct deposit information, I-9 verifications, and termination of benefits, term letters
• Create and distribute New Hire/Change/Terminations reports
• Maintain UKG data accuracy, run standard reports such as the Monthly Employee Count Report and Weekly Hours Reports
• Complete end-of-month duties for payroll, benefits, workers compensation and reporting
• Create, maintain and file documents in physical employee files
• Pulls termed employee files from active employee files
• Maintain I-9 files according to regulatory requirements and company processes
• Order office supplies for Payroll department
• Assist employees to complete STD applications
• Compliance & Documentation
• Ensure compliance with federal, state, and local employment laws
• Maintain organized and up-to-date payroll files and confidential employee documentation
• Assist Auditors with compliance-related projects including distribution of communications to employees
• Processing Year end ACA reports.