Administrative Manager, Environmental Science

What We Are Looking For
Baylor University is seeking an Administrative Manager to support the mission and vision of Baylor University and serve within the Environmental Science Department. The Administrative Manager will be responsible for managing departmental day-to-day operations. The successful candidate will have strong organizational and time management skills, be detailed oriented, and have expertise in providing excellent service to faculty and students. The candidate must be a self-starter and work well in a team environment.

An Associate Degree and three years of relevant work experience are required. A Bachelor’s Degree and five years of relevant work experience are preferred. A combination of education and work experience will be considered in lieu of the required degree and/or years of experience. 

Applications must be currently authorized to work in the United States on a full-time basis.

Additional Attributes 

• Maintain discretion and the highest professional standards while working with confidential information
• Strong written and verbal communication skills
• Research administration experience is a plus

What You Will Do

• Services Administration and Operations 
  • Work with Department Chair on management of resources and communications
  • Assist planning and scheduling business meetings, faculty meetings, faculty-staff retreat, spring kick-off, and other events. Follow-up as needed regarding any action steps
  • Assist Department Chair with external advisory board
  • Schedule monthly and weekly department office meetings
  • Lead staff in working with financial managers and financial administrators
  • Manage capital and contracted services process
  • Maintain Webpage and social media (i.e., Facebook, Twitter, Instagram, LinkedIn)
  • Oversee processing of electronic and paper copies of Ignite Packing Slips
  • Conduct Ignite training as needed for faculty, staff, and students
  • Work with faculty on processing scholarships
  • Manage allocation of travel funding as well as travel requests (internal and external)
  • Oversee vehicle fleet management
  • Oversee and update information in electronic Box folders
  • Draft annual report
  • Oversee Aramark work orders as well as key and building access requests 
     
• Backup Academic Services Support
  • Support Graduate Program Director and Undergraduate Program Director through work of Graduate Program Coordinator and Undergraduate Academic Support Associate
  • Work with faculty and staff on catalog changes, curriculum action, teaching schedules, marketing, recruitment events, prospective student and family visits
  • Work with graduate program director and coordinator on Ph.D. recruiting
  • Schedule seminars on departmental calendars; Update bulletin boards
  • Process conference vendor support materials
  • Purchase promotional materials
  • Maintain course syllabi in electronic Box folders
  • Assist faculty with Welcome Week Activities for graduate and undergraduate students
     
• Development 
  • Write and process annual and monthly donor letters
  • Manage expendable endowment funds
  • Assist Department Chair with donor development
     
• Space Personal Support
  • Serve as member of Department of Environmental Sciences Leadership Team
  • Oversee and support work of departmental staff roles, which currently includes a Graduate Program Coordinator
  • Coordinate with College and campus partners on administrative processes on behalf of Department of Environmental Sciences, including but not limited to Human Resources, Dean’s Office in College of Arts & Sciences, and Provost’s Office
  • Support annual faculty and staff review processes
  • Coordinate faculty and staff recruiting processes, including marketing open positions and scheduling campus visits for candidates
  • Process temporary lecturer hires, faculty teaching overloads, an