Administrator/Executive Assistant - Active Clearance Required

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$91,320 - $111,840 Annually at the A01.2 level

$109,530 - $134,100 Annually at the A01.3 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We’re looking for a Program Administrator/Executive Assistant to work in a dynamic and fast-paced environment within the Counterintelligence (CI) Program Office. You will be a member of the CI Program leadership team that assists in providing a full range of advanced, diverse, and complex business, workforce, and strategic operations/planning and administrative duties in a sensitive yet highly visible environment. You will serve as a direct point-of-contact and liaison to the Director’s Office and will interface with a wide variety of internal and external personnel and stakeholders, including senior Laboratory leadership at Lawrence Livermore National Laboratory (LLNL), Lawrence Berkeley National Laboratory (LBNL), and Stanford Linear Accelerator Center (SLAC), as well as collaborate and work closely with the CI Program’s core leadership team to formulate creative ideas, options, and solutions to resolve complicated administrative problems. This position is in the Director’s Office.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one day per week.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Partner with the CI Program core leadership team to guide the development of business, operational, and organizational projects. Research and analyze business, budgetary, and organizational issues.
• Plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, planning, and activities for the Program on administrative matters.
• Serve as working supervisor for exempt and/or non-exempt administrative employees, identify training needs, and provide mentoring.
• Compose, clarify, coordinate, proof, format, edit, and finalize communications, reports, presentations, and actions with sensitivity and flexibility, and disseminate information on behalf of the Senior Counterintelligence Officer (SCIO) to senior management and personnel at all levels across three Laboratories in CI’s Area of Responsibility; DOE IN and DOE IN Field Offices; other Federal agencies and fellow members of the United States Intelligence Community; and other national laboratories.
• Independently set priorities when committing the CI Program Director/SCIO's and Deputy Senior Counterintelligence Officer’s (DSCIO) time; anticipate needs, organize, coordinate, and manage highly complex and confidential calendars. Support the SCIO/DSCIO with their schedules and responsibilities, exercising integrity, ethics, proficiency, professionalism, and confidentiality.
• Plan and manage a variety of internal and external meetings; develop agendas, identify, and coordinate meeting attendees and presentation materials; take and distribute meeting summary notes. Prepare and review a variety of reports for management decision making.
• Review, execute and administer a variety of personnel/recruiting requirements/guidance and determine courses of action to obtain optimal results. Research and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters, including disciplinary actions, ensuring compliance with applicable policies, procedures, regulations, and laws.
• Manage and oversee Program performance management and ranking processes for all classifications, ensuring adherence to Department of Energy (DOE) Office of Intelligence and Count