Senior Executive Assistant

About the Department

 

The Clinical, Medical and Regulatory (CMR) department at Novo Nordisk is one of the most diverse and collaborative groups within the organization. From healthcare provider interactions and developing and implementing regulatory strategies with the FDA to providing medical education and collecting data to support efficacy and new product development, CMR is involved. The one thing that keeps us all marching to the same beat is our patient centered focus. At Novo Nordisk, you will help patients around the world. As their needs evolve, so does our challenge to find better and more innovative ways to improve their quality of life. We’re changing lives for a living. Are you ready to make a difference?

 

 

The Position

Provides comprehensive support to our Group Vice President of Clinical, Medical and Regulatory Affairs (CMR). Performs a wide range of highly diverse and confidential complex assignments. Requires a high level of discretion and collaboration across the organization including with global NN stakeholders. Monitors access and redirect correspondence on behalf of the executive based on priorities he/she sets.

 

Relationships

Directly supports a member of the Executive Team. Interacts with internal and external stakeholders at the executive level requiring complex problem solving and calendar management, tact, influence, confidentiality, and advanced international business travel expertise.  Stakeholders include local and global HQ and affiliates including executive level stakeholders.  Strategically provides direction/coordination of workflow within the department/function and/or cross functionally. Memberships include the CMR Leadership Team, US Operations Executive Leadership Team Administrators, and including the global Research & Development administrative team.  Develops and maintains as needed relationships with critical external stakeholders.

 

Essential Functions

• This role is an office based in Plainsboro, NJ.  
• Collaborates closely with other executive administrators, business leaders and global colleagues.
• Coordinate executive level meetings including the master calendar for the division.  
• Executes agenda, output and actions from CMR Leadership Team meetings.  Advance skill in taking minutes a plus.
• Executes agenda, output and actions for critical executive level meetings, including executive level stakeholders from within and outside the company
• Designs, plans, and executes moderate to large scale meetings and off-sites in collaboration with the Strategic Advisor.
• Functions autonomously, exercises discretion and sound judgment, and works independently on a variety of assignments and special projects including an ability to multi-task a large volume of work on a daily basis.
• Executive travel support including experience in international travel required including knowledge in travel procedures for international travel including visa requirements, etc.
• Prepares executive for all meetings including material prep and advance coordination with subject matter experts for executive briefings.
• Manage and engage key stakeholders at all levels, both internally and externally—including HQ, global affiliates, and external partners—to ensure effective coordination and delivery of executive priorities.
• May lead moderately complex projects within own department or that have a cross functional nature.
• May provide support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding

 

Qualifications

• A high school diploma or GED required
• A minimum of 8 years of advanced executive administrative experience required. Advanced training or administrative certification a plus.
• A demonstrated ability to handle complex sensitive and confidential information.
• A high level of business acumen required to interact with all levels inside and outside of the organization including HQ,  global affiliates and external partners.  
• Proven capability  to manage multiple complex priorities thro