Executive Business Administrator

The Corporate, External, and Legal Affairs (CELA) Head Quarters (HQ) Vice President and Chief of Staff, is looking for an experienced Executive Business Administrator who is results oriented, innovative, and collaborative self-starter. Reporting to the Vice President and Chief of Staff, this individual will support the various operations and workstreams supporting this individual. The role will also provide back-up assistance to the Executive Admin to the Vice Chair and President.

A successful candidate will have proficient in-person collaboration, planning, organizational, time management, and problem-solving skills. You should be able to multi-task, demonstrate trusted attention to detail, meet deadlines, and be comfortable working independently. The ability to work under pressure in a fast-paced environment and be able to move forward without having every detail locked down is essential to success.

If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a business support professional – we’d like to learn more about you! This role does require that you be in the office at least 3 days per week.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Responsibilities

• Provide calendar management for the Vice President (VP) and Chief of Staff by supporting a complex and dynamic daily calendar with an eye toward accuracy and time management.
• Manage international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries.
• Support and manage travel arrangements and logistics for domestic and international travel.  
• Complete expense reports in a compliant and timely manner.
• Collaborate on planning and supporting VP’s team specific events, including morale events and other group meetings as needed.
• Responsible for assisting in onboarding and offboarding office set up and cleaning out for incoming and outgoing employees.
• Maintain the confidentiality of highly sensitive material with tact and professionalism.
• Work closely with the Deputy Chief of Staff on aligning the Rhythm of Business processes and operations with the Leader’s calendar and ensure tight coordination of commitments. 
• Additional daily administrative tasks may be required as well.
• Embody our culture and values

Qualifications

Required Qualifications: 

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. 

Additional/Preferred Qualifications:

• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions including communicating and working with confidential and sensitive information.
• Balanced skill profile including attention to detail, problem solving and decision making, organization and time management, and communication skills.
• Ability to work successfully in a global team environment, including the ability to build effectiv