Assistant Director of Cash Accounting and Banking Services

Required Qualifications (as evidenced by attached resume):
Bachelor’s degree (foreign equivalent or higher) in Accounting. Certified Public Accountant (CPA). Four (4) years of full-time professional experience in accounting, including reconciliation, cash management, banking operations, and financial compliance. Strong technical knowledge of GAAP and GASB standards. Demonstrated experience in ERP systems (Oracle, PeopleSoft or similar). Experience managing month-end close procedures, including adjusting journal entries, applying the matching principle, and account reconciliations. Supervisory experience.

Preferred Qualifications:
Five (5) years of full-time professional experience in accounting, including reconciliation, cash management, banking operations, and financial compliance. Proficiency in Microsoft Excel. Accounting experience in higher education, governmental, or non-profit accounting environments. Experience supporting internal or external audits.

Brief Description of Duties:
This Assistant Director of Cash Accounting and Banking Services is responsible for overseeing all cash-related accounting operations, ensuring financial integrity, accuracy, and timeliness of financial transactions and reconciliations, including supervision of staff responsible for daily, monthly, and year-end bank reconciliations across all University accounts. This role provides strategic leadership in cash management, strengthens internal controls, supports audit readiness, and partners across the institution to enhance financial operations and compliance. This incumbent will need to be a highly effective communicator. 

• Cash Management & Banking Operations:
  • Provide leadership and oversight of the cash accounting function, including supervision of staff responsible for daily, monthly, and year-end bank reconciliations across all University accounts. 
  • Drive process improvements and collaborate with cross-functional teams to enhance efficiency and accuracy.
  • Develop detailed process documentation for performing reconciliations and maintain documents to ensure they are current and result in the best operational service.
  • Establish controls to ensure reconciliations are performed in a timely manner and meet period close deadlines.
  • Supervise bank reconciliation process for all campus bank accounts.
  • Supervise research and resolution of all reconciling items in collaboration with Bursar, University Hospital and LIVH Business Office. Coordinate bank adjustments as needed.
  • Analyze banking service encumbrances, expenditures and projected allocation needs.
  • Manage relationships with banking partners and vendors, including coordination of payments, service agreements, and contract adjustments in partnership with the Procurement Office as necessary.
  • Lead system testing efforts related to cash management functionality, including development and execution of test scripts, fit-gap analysis, and implementation support for ERP enhancements. 
  • Prepare schedules, documentation, and respond to auditor inquiries related to cash operations for audits.

• Financial Analysis & Reconciliation: 
  • Tax & Finance Analysis and Bank Reconciliation – Perform complex reconciliations and analyses of Dormitory Operating and DIFR-IFR receipts to ensure proper accounting treatment, prepare reconciliations and analyses to identify remittances to fund for amounts released from Tax and Finance (T&F) bank accounts. Reconcile debt service payments from T&F account to SUNY debt service schedules and research discrepancies with System Administration, analyze DASNY overhead and insurance assessments for reasonableness, calculate distribution of assessment to campus garage IFR accounts and coordinate distribution with System Administration.
  • Non-Resident Alien Scholarship Analysis – Oversee reconciliation and analysis of non-resident alien scholarship activity for Graduate School and Athletics Department scholarship recipients, analyze payroll suspense account to identify amounts that need to be corrected, coordinate correcting journal transfers with Expenditure Accounting sta