OMS SPEHA Staff Assistant II

Description

Job Title: OMS SPEHA Staff Assistant II 

Department: Operations – Services 

Reports To: RavenTek Program Manager

Location: Washington, DC 

Schedule: Monday - Friday

Hours: Full-time, 40-hours/week

FLSA Status: Hourly, Nonexempt 

Clearance: Secret

Position Summary

The OMS SPEHA Staff Assistant II will support our customer , providing support to other Units and Offices to ensure the success of the program's mission. The performance of the OMS SPEHA Staff Assistant II position is key to RavenTek’s performance on the contract, and therefore RavenTek’s mission to support the customer.

Requirements

Essential Duties and Responsibilities 

• Manage the office's daily affairs and serve as key liaison person with hostage affairs key personnel from USG entities and foreign governments.
• Manage activities, meetings, and conferences, oversee domestic and international travel arrangements, and budget for conference expenditures and travel.
• Assist other staff in coordinating the production of information and materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, and background information related to negotiations or other efforts in resolving problematic interagency or international relationships).
• Ensure timely action by relevant managers and staff on action items received requiring action by the Special Presidential Envoy; review draft materials and make or suggest changes as appropriate, anticipating questions likely to be raised.
• May be required to travel and provide briefings to senior leadership as directed by the Special Envoy.
• Provide support, managerial and analytic, to the senior leadership of the office.
• Review documents and incoming mail, paper and electronic, for content to assign appropriate action/distribution within the Office of the Special Presidential Envoy for Hostage Affairs.
• Receive and make the appropriate disposition of a high volume of incoming requests from officials in and outside the Department for meetings, conferences, speaking engagements, and attendance at major public forums. Coordinate such requests with relevant staff to ensure timely action is taken on all requests.
• Ensure that appropriate material requiring action is brought to the attention of the Special Presidential Envoy. Likewise ensure that information and guidance emanating from the Special Presidential Envoy is promptly conveyed to the other staff. 
• Alert the Special Presidential Envoy to changes in policy or events impacting efforts to resolve international impasses related to how governments respond to terrorism.
• Prioritize tasking requests for memoranda and other information in accordance with directives of the Department’s Executive Secretariat and under appropriate Government supervision. Also, track and monitor the status of memoranda and correspondence within the bureau. 
• Review all outgoing documents for proper format, consistency, grammatical accuracy, completeness, and alacrity, make necessary directions, or return to originator for changes. 
• Advise Office of the Special Presidential Envoy for Hostage Affairs personnel of overdue items, upcoming deadlines, the priority of issues, and the format of materials required for the Office’s mission in accordance with Department of State Regulations and under appropriate Government supervision.
• Enter actual time worked, once complete, at the end of the day, or no later than 10:00 a.m. the following workday, and submit timesheets at the end of each pay period.
• Monitor and respond to RavenTek email a minimum of 3 times per week.
• Complete required compliance training as assigned.
• Other duties as assigned.

Qualifications, Knowledge, and Critical Skills

• Intermediate knowledge of Microsoft Office suite and ability to learn the use of Department, bureau, or office databases as required. 
• Must be able to effectively communicate with others verbally and in writing.
• Must have strong and effective oral and written communication skills.
• Ability to have tact when interfacing with other offices, individuals, and institutions. 
• Ability to prioritize and work on tasks simultaneously in a fast-paced environment.
• Ability to work in a team environment in a positive manner.
• Ability to maintain a high level of professionalism in a fast-paced work environment.
• Ability to work both independently and under supervision.
• Familiarity with a variety of computer systems, including travel system