Administrative Assistant 23610606

Duties:

• Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks.
• Is accountable for ensuring accuracy and completeness of all documents.
• Tasks may include transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records.
• Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported.
• Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role.

Requirements

Skills:

• Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, copier/fax machine, etc.).
• Must possess high-level skill in organization, professional/customer service focus, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.
• Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.
• Must be able to adapt to a rapidly changing environment.
• Typing skill of 60 WPM and experience with secretarial/clerical software is preferred.

Education:

• Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field
• or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.