Part-Time Administrative Assistant (5+ years)

Company Description

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 19 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Job Description

The right team is more than an advantage, it’s a game changer! Come work with a team of professionals dedicated to excellence at Coffman Engineers!

We are seeking a self-motivated, energetic Part-Time Administrative Assistant with five or more years of experience for our Atlanta office. The successful applicant will have a positive, team-oriented attitude, and excellent written communication skills. Our administrative team requires a self-starter who is able to see the big picture and connect the vision of the company with his/her job, be persistent, and follow through in a consistent manner. We invite you to showcase your writing and document formatting skills in a single page cover letter that illustrates your talents and advances your resume.

Qualifications

Requirements Include:

• 5+ years of administrative (or related) experience (required)
• High school diploma or equivalent (required)
• Associate’s degree in Business Administration, Marketing, Accounting, or related field (preferred)
• Assist in light accounting services.
• Experience working with billing database, FileMaker a plus.
• Experience in managing check deposits a plus.
• Expertise in document formatting and Word Processing.
• Assist with general administrative tasks such as scheduling meetings, managing calendars, travel arrangements, answering calls, greeting clients and visitors, and other logistics as necessary.
• Assisting with maintenance of data in various locations including Coffman’s CRM, marketing database, backlog database, and more.
• Help with planning and coordinating company events (meetings, picnics, holiday parties, etc.)
• Ordering and maintaining office and equipment supplies.
• Maintaining the office in a clean and orderly manner, which will include light cleaning of shared spaces like the reception area, conference rooms and break rooms.
• Proficient with Microsoft Office 365 applications (Word, Excel, and PowerPoint)
• Excellent communication, customer service and problem-solving skills.
• Strong organizational and attention to detail skills.
• Work closely with other individuals in a team environment.
• Adept at working in a multi-tasking environment; flexible in responding to changing requirements.
• Other administrative duties as assigned.

To apply, please provide:

• A single-page cover letter that briefly details your experience and describes what drives you personally.
• A resume that includes your professional experience, education, and achievements

This position is not eligible for sponsorship.

Additional Information

Why You Want To Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture is not the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun office environment.  Our downtown Spokane office is located near the historic Davenport Hotel and the city’s public transportation center, and within walking distance of Riverfront Park.  Whether it is delivering the best possible service to our clients, or competing in an office-wide ping-pong competition, we welcome the dedicated and the driven. Join us.

Don’t take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 45 years in business 
• 750+