Vendor Coordinator - Facilities Maintenance

Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling construction and maintenance needs, renovations, upfits, and a wide range of tasks like electrical repairs, plumbing issues, HVAC maintenance, janitorial, and emergency repairs.

We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country.

Vendor Coordinators play a critical role in supporting our growing company, ensuring our clients receive dependable service as we expand and onboard new accounts. They manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professional—whether it’s an electrician in a major city or a plumber in a small town—while balancing speed, quality, and compliance.

The rate of pay is $25.00/hour and is full-time, non-exempt, and eligible for overtime pay.

The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.

Job Functions

• Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication.
• Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements.
• Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability.
• Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval.
• Maintain accurate vendor records in work order and vendor management systems.
• Foster strong relationships with existing vendors through regular check-ins and support.
• Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards.
• Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery.
• Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems.

Requirements

• Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field.
• Strong communication and organizational skills.
• Proficiency with vendor management systems and CRMs.
• Ability to multitask and manage priorities across departments.
• Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus.
• Knowledge of compliance requirements (COI, W9, licensing) is a plus.

Benefits

• Annual profit sharing
• Medical, vision, and dental.
• Flexible Spending Account (FSA), Health Saving Account (HSA).
• Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
• Voluntary supplemental life insurance.
• 401(k).