Office & Employee Experience Manager

About Machina Labs   Engineering moves at software speed. Manufacturing doesn't. Yet.   Machina Labs is changing that. We build intelligent, software-defined factories that produce complex metal structures directly from digital design. By integrating advanced metal forming, robotics, and automated production inside a flexible factory architecture, we enable customers to move from prototype to production in weeks, not years.   Backed by Lockheed Martin, Toyota, and NVIDIA, we're building the manufacturing infrastructure that defense, aerospace, and advanced mobility programs will run on.   If you want to work on hard problems that matter and see them fly, drive, and defend, this is the place.    

Overview of the Role: 

Machina Labs is a fast-growing advanced manufacturing and technology company building the future of metal forming. With a highly collaborative and innovative team, we are seeking an Office & Employee Experience Manager to serve as the central hub of our workplace. 

This role owns the end-to-end office experience, ensuring seamless day-to-day operations while designing and delivering exceptional experiences for employees, candidates, and visitors. You will lead initiatives that shape company culture, elevate engagement, and create a workplace that reflects Machina Labs’ innovation and energy. 

This is a highly visible role requiring strong judgment, autonomy, and the ability to independently prioritize and execute in a fast-paced environment. 

Key Responsibilities:

Office Operations & Vendor Management:

Own the day-to-day office operations, ensuring a professional, organized, and high-functioning workplace, including oversight of vendors, facilities coordination, and workplace services. 

• Serve as the primary point of contact for office vendors (facilities, janitorial, catering, office supplies, etc.), managing relationships, performance, and issue resolution. 

• Manage office-related budgets, including meals, snacks, supplies, company swag and events; make recommendations and decisions on vendor selection and spend. 

• Identify and implement improvements to office processes, vendor workflows, and workplace organization to increase efficiency and elevate the overall experience. 

• Coordinate travel logistics as needed for executives, board members, employees, and candidates, ensuring a seamless and high-quality experience. 

Visitor & Candidate Experience: 

• Serve as the primary point of contact and host for all onsite visitors, customers, and candidates. 

• Design and continuously improve a high-quality onsite interview experience, including logistics, hospitality, and coordination. 

• Ensure compliance with company policies (e.g., ITAR, visitor protocols). 

• Independently resolve issues and adjust processes to improve the overall experience. 

Employee Experience & Culture:

• Lead the strategy and execution of company events and cultural initiatives, developing creative programs that strengthen employee engagement. 

• Own internal event calendar and communications related to employee experience. 

• Oversee company meals, snacks, and shared spaces to maintain a welcoming and energizing environment. 

Onboarding & New Hire Experience:

• Own and evolve the onsite onboarding documentation and experience, ensuring a smooth and engaging introduction for all new hires.