Executive Virtual Assistant

LOCATION

Winter Springs, FL

JOB TYPE

Full-Time

PAY TYPES

Salary

POSITION OVERVIEW

Job Title: Executive Virtual Assistant

Job Type: Full Time, Permanent

Shift: Friday - Tuesday

Hours:  Nights and Weekends

Friday, Monday & Tuesday (8pm - 4am SAST) Saturday & Sunday (4pm - 2am SAST)

 

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well established, and detail-oriented Executive Virtual Assistant to join our team. As an Executive Virtual Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. Senior Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The Ideal candidate should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

 

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

 

POSITION RESPONSIBILITIES

Key Responsibilities:

• Administrative Tasks: Managing executive emails, scheduling meetings, providing timely reminders, as well as handling travel arrangements to ensure seamless daily operations.
• Calendar Management: Creating and maintaining detailed schedules of events, appointments, and tasks, ensuring optimal time management and prioritization.
• Research: Conducting thorough online research to support various projects and decision-making processes, providing accurate and relevant information.
• Writing: Writing and maintaining accurate records, compiling and distributing comprehensive reports, and handling other documentation tasks as needed.
• Scheduling Events and Travel Arrangements: Planning and coordinating events, as well as managing travel logistics, including booking flights, accommodations, and transportation.
• Proficiency in legal research databases, document management systems, and possibly experience with telecommunications-specific software or compliance tools.

CANDIDATE QUALIFICATIONS

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION?

All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

• Diploma in Office Administration or a Secretarial Diploma 
• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role.
• Experience in the telecommunications industry, including understanding FCC regulations, data privacy laws, and cybersecurity issues.
• Strong analytical skills, attention to detail, effective communication abilities, and the capacity to work under tight deadlines.
• Must have experience in booking travel and making travel arrangements internationally.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software.
• Ability to work independently and handle confidential information with discretion.
• Strong research skills and attention to detail.
• Flexibility to adapt to changing priorities and schedules, experience as an Executive
• Have a wired, high-speed internet connection (Download speed of 20 Mbps+)

CONDITIONS OF EMPLOYMENT

• Must be authorized to work in the country where the job is based.
• Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint.  Job offers are contingent on background/security investigation results.
• Must be willing to submit to drug screening.  Job offers are contingent on drug screening results.

COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

Standard starting compensation is commensurate with experience. Yearly reviews are conducted based on tenure and performance.

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, i