Program Finance Analyst

Program Finance Analyst

On Site Position

JOB ANNOUNCEMENT

Sacred Heart Community Service, located in San Jose, CA, is looking for a Full-Time, Exempt, Program Finance Analyst to join our Finance Team. This role is ideal for a detail-oriented, organized, and flexible individual who thrives in a fast-paced nonprofit environment. The right candidate will have strong verbal and written communication skills and have a passion for our mission—to change lives and impact poverty. For more than 60 years, SHCS has been a leading institution in addressing poverty in Santa Clara County through a strategy that combines focusing on the consequences of poverty through impactful programs while building power with community to push for systemic change.

POSITION SUMMARY:

The Program Finance Analyst provides financial analysis, budget support, grant financial management, invoicing, and reporting support for assigned program areas at Sacred Heart Community Service. The position works closely with program directors and Finance Team members to develop grant budgets, monitor budget-to-actual performance, support labor cost planning, prepare and submit funder invoices, and ensure accurate financial tracking across grants, programs, and sub-programs. The Program Finance Analyst also helps develop standardized monthly financial reports, supports funder monitoring and compliance activities, and contributes to improvements in financial processes, procedures, and documentation.

RESPONSIBILITIES AND DUTIES:

Program Finance Support (70–75%)

●        Assist assigned program areas in developing budgets for new grant applications, contract renewals, and program planning.

●        Coordinate the setup of project codes for new grants and contracts to support accurate time, expense, and revenue tracking.

●        Provide Program Directors with regular budget-to-actual reporting at the grant, program, department, and sub-department levels.

●        Monitor ongoing financial activity and review results with program leadership to identify budget concerns, spending trends, and needed adjustments.

●        Assist Program Directors with planning, monitoring, and analyzing labor costs charged to grants and contracts.

●        Support financial aspects of funder monitoring visits, audits, and compliance reviews.

●        Build effective working relationships with funders, program staff, and Finance Team members to support timely issue resolution.

●        Support the development of standardized monthly financial reporting packages for assigned program areas.

●        Assist with financial process improvements, procedure documentation, and special projects as needed.

Grant and Contract Invoicing (10–15%)

●        Prepare and submit periodic invoices for assigned grants and contracts, including required supporting documentation.

●        Review invoice backup for accuracy, completeness, and alignment with funder requirements.

●        Coordinate with program and accounting staff to resolve questions related to expenses, documentation, coding, or billing.

●        Follow up with funders to support timely processing of payments.

Agency Participation and Other Duties (10–15%)

●        Supports the planning of and participates in agency-wide programs, events, and outreach efforts.

●        Supports the planning of and attends staff meetings, retreats, and other team and agency events.

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