Voluntary Contribution (VC) Management Advisor

<h3>Company Description</h3><p><strong>THE OECD – Who we are, what we do</strong></p><p>The Organisation for Economic Co-operation and Development (<a href="http://www.oecd.org/about/">OECD</a>) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.</p><p><strong>THE EXECUTIVE DIRECTORATE (EXD)</strong></p><p>The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all our functions.</p><p><strong>THE PROGRAMME, BUDGET AND FINANCIAL MANAGEMENT SERVICE (EXD/PBF)</strong></p><p>Within the Executive Directorate (EXD), the Programme, Budget and Financial Management Service (EXD/PBF), employs a workforce of approximately 115 staff who provide stewardship of the Organisation’s financial resources on behalf of the Secretary-General. The service is composed of six main business units: Accounting &amp; Financial Support Division; Corporate Procurement Group; Engagement and Strategic Transformation Division; Programme of Work Management Division; Resource Management Systems Division; and Voluntary Contribution Management Group.</p><p>Within EXD/PBF, the <strong>Voluntary Contributions Management Group (VCM)</strong> provides support and advice for the management, administration, and control of voluntary contributions (VCs) and grants offered to the Organisation. The Group has two teams: Review Acceptance and Administration (RAA) Team and the Reporting, Control &amp; Compliance (RCC) Team, as well as VCM Central which manages transversal projects, accounting controls, and provides support to both teams. The VCM Group is under the responsibility of the of the Head of the VCM Group. </p><p>The <strong>RAA Team</strong> manages the review, acceptance and administration of voluntary contributions and grants; co-manages auditor (external and internal) requests; assists Directorates with negotiations with donors; provides guidance / best practices to Directorates on these areas; manages VC invoicing and monitors payment collection; is responsible for reporting on VCs to Members and major stakeholders; and performs analysis of dashboards statistics with the aim to assist stakeholders and increase visibility on these work streams.</p><h3>Job Description</h3><p><strong>THE POSITION</strong> </p><p>VCM/RAA is recruiting a VC Management Advisor who will report to the Head of the RAA Unit. </p><p><strong>Main Responsibilities</strong></p><p>Voluntary Contribution Control  </p><ul><li>Conduct timely reviews of complex VC offers, including budgets from donors, to ensure compliance with the OECD Financial Regulations and other relevant rules, policies, and procedures.</li><li>Conduct the second level review, control and validation of all VC offers prior to submission for acceptance.</li><li>Provide internal and external stakeholders with advice and guidance on VC negotiations, administration procedures, accounting, and costing policies.</li><li>Oversee VC debtor management, monitor the timely collection of VC payments, implement related risk mitigation measures, analyse the VC Ageing Balance on a regular basis and send reminders to donors in liaison with the concerning Directorates.</li><li>Produce reporting on VC payments for Members and other stakeholders.</li><li>Support the annual closing of accounts in liaison with the Accounting and Financial Support Division.</li><li>Assist with VC audit-related matters as needed (queries from OECD external auditors, audit recom