Administrative Assistant

Administrative Assistants

DFS is seeking an Administrative Assistant to work in the Office of Financial Management in Albany.

Duties:

-Assist with processing DFS credit card charges in the Statewide Financial System (SFS)- verify coding of charges and ensure completion of supporting documentation

-Assist with hiring of temporary employees under OGS' HBITS and Administrative Services contracts - preparation/submission of paperwork to OGS, review vendor submissions, scheduling of interviews in MS Teams, act as liaison between business unit and temporary employment agencies, coordinate onboarding

-Assist with management of DFS subscriptions and memberships - record payments and maintain spreadsheets

-Assist with HBITS invoicing process - review invoices and timecards to ensure accuracy, request adjustments when necessary

-Perform various other duties in support of OFM office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.)

Desired skills:

-Computer proficiency in Microsoft Office Suite, including Outlook, Word and Excel

-Strong attention to detail and organizational skills

-Reliability, time and attendance

-Ability to work effectively and professionally with vendors and DFS staff at all levels

-Excellent writing and communication skills

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Paid Time Off
• NexGenEAP wellness program