Legal Assistant - Newport News

Company Overview

Melone Hatley, P.C. is a fast-growing family and estate planning law firm with offices across Virginia, Florida, South Carolina, and Texas. Named one of the 500 fastest-growing law firms in the United States and recognized by Super Lawyers, we've built our reputation on delivering compassionate, high-quality legal services and creating a workplace where talent thrives.

Our mission is simple: to be the premier law firm for individuals looking to protect what matters most — their families, their finances, and their future. We achieve this by fostering a culture rooted in transparency, integrity, and open communication. Every team member plays a vital role in delivering personalized, results-driven support to our clients, and we're proud to be known as one of the top employers in the region.

Join us and become part of a team that is redefining family and estate law with purpose, passion, and people at the center of everything we do.

Position Overview

We are seeking a detail-oriented and skilled Legal Assistant to join our dynamic team. In this role, you will play a vital part in supporting attorneys and legal teams through a range of administrative and research tasks. The ideal candidate will support our team members in various family law matters. The Legal Assistant will play a crucial role in ensuring the smooth operation of the office, enhancing client relationships, and maintaining thorough documentation. The ideal candidate will demonstrate strong organizational skills, meticulous attention to detail, and a solid understanding of legal terminology to excel in this role.

Key Responsibilities:

• Organize, maintain, and update physical and electronic files.
• Schedule meetings and court dates.
• Draft and prepare documents.
• Maintain calendars and track tasks, follow-ups, and reminders.
• Assist with accounting and billing processes.
• Answer phone calls with professionalism and excellent etiquette.
• Provide administrative support for document preparation, including cover letters.
• Collaborate with paralegals on needed tasks.
• Track time accurately for all activities and tasks, unless otherwise instructed.

Qualifications and Skills:

• Provide comprehensive administrative support to attorneys, paralegals, and other team members.
• Communicate with court personnel and file documents with appropriate authorities.
• Maintain and organize case files, documents, and records efficiently.
• Utilize document management systems for storing and retrieving legal documents.
• Proofread and edit legal documents to ensure accuracy and completeness.
• Prepare legal correspondence and assist with clerical tasks such as photocopying, scanning, and faxing.
• Contribute to the preparation of legal contracts and agreements.
• Proficiency in Microsoft 365.
• Excellent attention to detail for proofreading and editing legal documents and commitment to accuracy.
• Strong communication skills, both verbal and written.
• Interpersonal skills for effective collaboration with clients, attorneys, and staff.
• Exceptional organizational abilities with the capability to handle multiple tasks simultaneously.
• Ability to work independently as well as collaboratively within a team.
• Familiarity with court procedures and legal principles.
• Prior experience as a legal assistant, preferred.
• Prior experience with legal document management systems, preferred.
• High school diploma, required.

Benefits:

• 100% Employer Paid Medical Benefits for Employees and Dependents
• Dental, Vision, a