Administrative Assistant-Associate (Orthopaedics)

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Key Duties & Responsibilities

Faculty & Department Support

· Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned.

·Track Faculty time off requests and input data in Qgenda

· Assist with faculty onboarding, evaluations, and termination processes.

· Maintain updated faculty CVs, website bios, and departmental records.

· Support faculty with routine presentation preparation, library searches, and conference/registration needs.

Compliance & Tracking

· Assist with credentialing documentation and renewals under supervision.

· Track reimbursements, purchase requests, supply orders, and leave requests.

· Support entry and monitoring of CME/RME hours and scholarly activity.

· Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation).

Operations & Clerical Support

· Provide general administrative support including correspondence, filing, scanning, mailing, and copying.

· Maintain office supplies and process purchase orders.

· Assist with mail distribution, routine reports, and data entry.

· Perform other duties and projects as assigned to support departmental operations.

• Knowledgeable in office management and administrative procedures. 
• Ability to maintain confidentiality. 
• Possess knowledge of standard technology and software. 
• Strong organizational and time management skills with ability to meet deadlines. 
• Possess excellent verbal, written and interpersonal communication skills.