Executive Support Officer (358036)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

• Provide high-level executive support and coordinate the day-to-day activities of the Office of the Child Safety Reform Implementation Monitor (OIM), including management of the Implementation Monitor’s diary; managing emails, correspondence and briefing material; managing incoming calls; travel and function arrangements; and other administrative services to optimise timely and efficient outcomes.
• Prepare and contribute to annual reports, budget, business, and strategic plans, including a range of confidential and sensitive correspondence, briefing notes, minutes and other documents as required to support the OIM.
• Monitor workflow and requests, including the distribution, tracking, filing and security of sometimes complex and specialised information and documents to ensure deadlines and information management standards are met.
• Support the OIM with administrative tasks related to the development and implementation of the monitoring and evaluation framework.
• Assist with the management of financial and physical resources associated with the functions of the office. Authorise minor purchases on behalf of the Implementation Monitor.
• Prepare and distribute communication material for the OIM, including coordination of internet updates.
• Manage small projects, undertake research and prepare ad hoc reports to support the OIM.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.

Essential Requirements

A current Tasmanian Registration to Work with Vulnerable People.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

Relevant qualifications or experience in contemporary office management practices.

Download the Statement of Duties and any Associated Documents

 Statement of Duties (358036) Executive Support Officer January 2025.docx

 Statement of Duties (358036) Executive Support Officer January 2025.pdf