Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

Job Summary  

The Administrative Operations organization plays a critical role in enabling Aerospace’s mission and business by delivering exceptional administrative services, driving operational efficiency, and fostering a culture of collaboration and continuous improvement. Our Centralized Admin Teams are composed of highly skilled administrative professionals who serve as tactical subject matter experts, executing administrative and operational tasks with precision while supporting enterprise priorities.

We are seeking a confident and adaptable Administrative Assistant to help ensure seamless daily onsite operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, demonstrates strong communication skills, and contributes to continuous operational improvement. You will prioritize urgent needs, engage in process improvements, and actively participate in tactical problem-solving as part of a collaborative team.

The selected candidate will be required to work full-time, on-site at Schriever Space Force Base in Colorado Springs, CO.

What You’ll Be Doing 

• Administrative Support: Provide collaborative administrative support to ensure smooth operations
• Task Execution: Execute in-person and system-submitted requests, processes, and procedures with accuracy and efficiency
• Workplace Services: Provide enterprise-wide onsite support by partnering with Facilities, Environmental Health & Safety, Enterprise Information Services, People Operations, Corporate Communications, and Security to deliver responsive solutions to foster a safe, efficient, and productive work environment (i.e. space readiness, office resource coordination)
• Site Coordination: Support onsite operational needs by coordinating site logistics and essential workplace functions specific to customer requirements
• Technology Proficiency: Utilize essential tools and technology to complete work effectively
• Project Coordination: Support small to medium projects by executing tasks and timelines
• Problem Solving: Address minor operational issues, identifying immediate solutions
• Process Improvement: Participate in initiatives to enhance efficiency and workflow
• Internal Client Focus: Deliver responsive support by engaging with stakeholders, addressing in-person requests, supporting onsite needs, and coordinating solutions across various locations.
• Communication & Collaboration: Maintain clear, professional communication and contribute to team efforts
• Adaptability: Adjust to changing priorities and varying requests
• Leadership & Initiative: Support new initiatives by executing tasks
• Automation & Optimization: Apply automation for designated tasks
• Decision-Making: Make practical, tactical decisions to support business operations

What You Need to be Successful 

Minimum Requirements:   

• High School Diploma or equivalent is required
• (2) or more years of experience as an administrative professional or similar role is required
• Strategic execution of tasks, organization, detail-oriented, writing, and proofreading  
• Technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams and Zoom  
• Fundamental communication & interpersonal skills: collaboration, problem-solving, emotional intelligence, diplomatic, judgment, and decision-making, across all levels of the organization  
• Adapt quickly to shifting priorities and environments
• Maintain confidentiality and handle sensitive information appropriately
• Contribute innovative solutions both independently and as a team member
• Foster strong in-person relationships through consistent onsite presence
• This position requires the ability to obtain and maintain a TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance

How You Can Stand Out 

It would be impressive if you have one or more of these:  

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