Global Payroll Specialist, EMEA & APAC

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

As Moderna continues to scale in Poland, our world-class Global Business Services Center (MESH) in Warsaw is expanding to support international operations. Within this dynamic environment, we are hiring a Global Payroll Specialist, EMEA & APAC to ensure accurate, timely, and compliant payroll processing across multiple countries.

You will be the key payroll contact for our operations in EMEA and APAC, working closely with third-party vendors and internal partners across HR, Finance, Legal, and Compliance. From managing payroll inputs and outputs to driving continuous improvement and vendor performance, you will play a vital role in sustaining Moderna’s operational excellence.

The successful candidate will thrive in complexity, display excellent attention to detail, and maintain strict data integrity while continuously identifying new efficiencies. This role reports to the Senior Manager, Global Payroll (EMEA & APAC) and is embedded in a high-performing team committed to seamless service delivery.

Here’s What You’ll Do:

Your key responsibilities will be:

• Manage end-to-end payroll processing in partnership with third-party vendors across multiple EMEA and APAC countries

• Coordinate the collection of payroll inputs such as salary changes, one-time payments, absences, overtime, and benefits updates

• Deliver accurate and timely payroll results, ensuring reporting obligations (e.g., pay slips, tax filings, compliance submissions) are met

• Lead communication with vendors and internal teams for adjustment files and change requests including new hires, terminations, and leaves

• Ensure compliance with SOX controls and audit requirements for all payroll cycles

Your responsibilities will also include:

• Partner with Compensation, Benefits, Equity, and Mobility teams to align payroll with broader HR and finance events

• Respond to employee inquiries via payroll inbox and ticketing systems, ensuring satisfaction and SLA compliance

• Monitor and manage vendor performance, addressing risks and escalations with KPIs and improvement action plans

• Oversee and maintain the payroll calendar, ensuring critical milestones and communications are met

• Protect the confidentiality and integrity of payroll data at all times while identifying and implementing continuous improvement opportunities

The key Moderna Mindsets you’ll need to succeed in the role:

• “We behave like owners. The solutions we’re building go beyond any job description.”
  In this sole contributor role, you will be the direct owner of payroll processing across diverse markets. Your ability to think proactively, resolve escalations, and lead vendor relationships will drive the accuracy and efficiency of payroll operations across the EMEA and APAC regions.

• “We digitize everywhere possible using the power of code to maximize our impact on patients.”
  Your drive to improve processes will align with Moderna’s commitment to digital optimization. By introducing automation or digital streamlining, you will enhance payroll accuracy and contribute to Moderna’s global mission through operational excellence.

Here’s What You’ll Need (Basic Qualifications):

• BA/BS degree or equivalent work experience