Executive Assistant to Mayor

Salary: $51,487 - $75,897 Annually (GS.09)

Work Hours: 8:00 A.M. - 4:30 P.M. (EST)
*Hours may vary due to work assignments or projects.*

Work Location: City Hall, 101 East 11th Street

FLSA Status: This is an Appointed, Exempt position.

Department: Mayor's Office

- Are you looking for your next career move to be THE ONE?  
- Do you have a drive to succeed as a positive energetic team member who loves problem solving and enjoys working with a dedicated team? 
- Are you passionate about serving your community and fellow employees?  

The City of Chattanooga is looking for a rock star to join our Mayor's Office team while making an impact on the employees and the awesome residents we serve.  With YOU, we succeed as One Chattanooga!  

Check out our website to learn more about the Chattanooga area, and all that it has to offer!

Note: Candidates with intermediate skill/knowledge in Google Suite, and previous experience supporting C-suite Executives are encouraged to apply! Experience with Monday.com preferred.

CLASSIFICATION SUMMARY:  

Incumbents in this classification are responsible for providing the highest level of responsible and confidential support to a member of executive management. Duties include consulting with executive managers on various administrative issues, including personnel issues; administering department information systems; developing, recommending and implementing department policies and procedures, and preparing documents and reports to go before the Mayor; assisting in managing and prioritizing the flow of information to the Mayor and senior staff. 

Will also directly respond to citizen inquiries and complaints; screen calls, handle issues and provide access to executive manager; plan, coordinate and attend special events and meetings on behalf of executive manager; prepare reports and engage in other special projects as designated by executive manager. Work is performed with general direction, working from broad goals and policies. 

SERIES LEVEL: 

The Executive Assistant is an Appointed, stand-alone position.

ESSENTIAL FUNCTIONS:
(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

May serve as lead to or supervise assigned administrative support staff which may include: prioritizing and assigning work; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment.

Provides responsible and confidential support to a member of executive management which may include responding to citizen inquiries and complaints; screening calls, handling issues and providing access to senior manager; planning, coordinating and attending special events and meetings on behalf of executive manager; serving as a liaison between senior management and department staff and citizens and/or performing other related activities. 

Collaborates with internal departments, applicable Boards and Commissions, task forces, advisory groups, the general public, external agencies, contractors, attorneys and/or other interested parties to coordinate activities, exchange information and resolve problems. 

Prepares, processes, receives, sorts and distributes a variety of reports, lists, correspondence, packets, payments,credit card billings, payroll information, receipts, expense reports, and/or other related information. 

Creates a variety of written business documents which may include correspondence, reports, memos, forms, certificates, schedules, meeting agendas and minutes and/or other related materials. 

Prepares presentation materials.