Manager, Project Administration

RESPONSIBILITIES 

Project Planning and Order Processing 

• Work closely with project managers and cross-functional teams (e.g., operations, procurement, services, and accounting) to ensure effective financial planning and order management of projects. 

• Provide financial guidance and support for decision-making on major project order structure, resource allocation, and financial risk management. 

• Identify potential financial risks or discrepancies, recommend corrective actions, and escalate issues when necessary. 

• Resolve project accounting or system issues as they arise to keep the project on track. 

• Ensure that the project sales order is formally closed, deliverables are handed over, and client requirements are met. 

 

Project Financial Control and Monitoring 

• Coordinate with different Vertiv Business Units to ensure accurate financial forecasting and cost tracking. 

• Monitor and track project spending against budgets to ensure that projects stay on proper financial track. 

• Ensure that the financial aspects of orders (e.g., invoicing, payment terms, cost allocation) are properly managed and communicated to the finance team. 

• Prepare and present regular financial reports to leadership and forecasts, providing insights on project status, budget deviations, and cost performance. 

• Ensure that all orders and projects comply with regulatory and organizational policies, including safety, environmental, and contractual standards. 

• Implement and maintain financial systems and processes to track project costs, billing, and financial performance. Including Oracle CPQ, Oracle EBS, Oracle Projects. 

• Implementation, Configuration and Administration of management software, currently PROCORE and Smartsheet. 

 

Team Leadership and Development 

• Provide leadership, direction, and motivation to team members. 

• Manage and lead a team of Project Administrators. This includes assigning tasks, providing guidance, and ensuring that team members have the resources they need. 

• Ensure collaboration among team members and departments. 

• Provide training to staff on systems, processes, and best practices in project planning and order processing. 

• Handle any interpersonal conflicts or performance issues within the team, ensuring a positive and productive work environment. 

 

QUALIFICATIONS 

Minimum Job Qualifications:   

• Bachelor’s degree   

• 10-15 years of supporting large customer facing projects or similar experience   

• Proven track-record in creating sound process innovation strategies and transformational KPI’s   

Preferred Qualifications:   

• Strong analytical skills and impactful communicator   

• Experience leading cross functional teams and motivating key stakeholders towards common goals   

• Ability to deal with ambiguity, manage complexity, while driving for clarity in process and capabilities   

• Ability to lead change and drive process adoption  

 

PHYSICAL & ENVIRONMENTAL DEMANDS 

NA 

 

TIME TRAVEL REQUIRED 

(None, 10%, 25%, 50%, 75%) 

 

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.   

OUR CORE PRINCIPALS:  Safety.  Integrity.  Respect.  Teamwork.  Diversity & Inclusion. 

OUR STRATEGIC PRIORITIES 

Customer Focus 

Operational Excellence 

High-Performance Culture 

Innovation 

Financial Strength 

 

OUR BEHAVIORS 

Own It 

Act With Urgency 

Foster a Customer-First Mindset 

Think Big and Execute