Business Programs Manager

The work we do matters!

Hiring Agency:

Real Property Appraiser Board - Agency 53

Location:

Lincoln, NE

Hiring Rate:

$17.561

Job Posting:

JR2024-00010166 Business Programs Manager (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

10-07-2024

Job Description:

Under general supervision of the director, manage the day-to-day accounting and office business, and provide support for the Budget Program. Under the limited supervision of the director, independently manage the day-to-day Grant Administration Program and the Records Management Program. Assist with the agency’s public information activities and board meeting preparation, and execute various directives as assigned by the director. Carry out the essential duties of the Licensing Programs Manager and Education Program Manager as assigned by the Director.

 

Manage the day-to-day accounting functions for the agency, which includes processing deposits, invoices, and payroll; carrying out procurement functions, asset management functions, end of year accounting functions; and carrying out specialized accounting functions as required by the director. Specifically, this position applies appropriate state rules, regulations, and standards to ensure compliance with the State’s accounting, procurement, payroll, and asset management requirements; posts data to ledgers, journals, documents, and databases to establish and maintain accounting, procurement, payroll, and asset management records; reviews, balances, and reconciles ledgers, journals, vouchers, invoices, documents, transactions, and databases to verify the information is complete and accurate; collects and remits sales tax on USPAP books and mailing address lists; collects money, writes receipts, codes and posts transactions to proper accounts, and stores money for deposit with the State Treasurer to ensure safekeeping and delivers the deposit to the State Treasurer timely and safely; works with vendors/customers to resolve invoice and statement discrepancies; reconciles account discrepancies, and resolutions to correct discrepancies, performing account adjustments and posting to correct business unit and object code as needed; coordinates and processes
agency payroll and ensures accuracy of payroll; coordinates and processes agency expense reimbursements and ensures that expense reimbursements are accurate; maintains asset listings and assigns asset numbers to agency property; enters and maintains contracts for services and purchases; and ensures that accounting documents and files are maintained according to agency’s retention schedule, the requirements of the board, the Nebraska State Auditor’s Office, and the Appraisal Subcommittee; monitors the effectiveness of program related forms, applications, and public documents, and recommends changes based on law, rule/regulation, procedure, or guideline changes.

Manage the day-to-day office business activities, which includes ensuring that office supplies are appropriately stocked; all equipment maintenance is up to date; meetings and functions are appropriately scheduled; venues are secured for board and staff meetings, functions, and education activities; travel arrangements are made for board members and staff members; phone calls and voicemails are answered or responded to in a timely manner; and information and inquiries are routed to the appropriate agency employee.

Provide support for the Budget Program. Specifically, this position enters, revises, and transfers appropriations amounts in the Payroll and Financial Center for the approved budget as requested by the director; extracts, compiles, and analyzes financial data from vouchers, ledgers, journals, documents, or files to prepare reports and statements to assist the director in budget analysis, financial planning, forecasting, monitoring, and decision making; compiles financial data necessary to develop budget requests as requested by the director; and
ensures that documents and files relevant to the board’s Budget Program are maintained according to agency’s retention schedule, the requirements of the board, and the Nebraska State Auditor’s Office.

Independently manage the day-to-day operations for the Grant Administration Program. Specifically this position prepares documentation pertinent to grant administration activities, ensures that all laws, rules, guidelines, and policies pertaining to the grant program are adhered to; identifies grant opportunities and identifies grant requirements, prepares grant applications, secures grants as approved by the board, manages approved grant awards, and maintains the grant file; ensures that appropriate financial transactions are made and are accurate; establishes and maintains administrative procedures; deter