HR Coordinator

Description

Vanguard Skin Specialists is a dermatology and plastic surgery practice serving communities in southern Colorado. Our mission is to make a positive impact on our patients, our community, and our world. This mission drives everything we do from opening offices in underserved areas to sponsoring humanitarian projects to volunteering locally and abroad. 

We have been recognized as one of the top three large workplaces in Colorado Springs by the Gazette for six years in a row and as one of the top 150 workplaces in Colorado by the Denver Post for the last four years. Our HR team is a key part of our success, and we seek an outstanding HR Coordinator who will help create a great work environment. This role is essential in fostering a positive, mission-aligned workplace culture and ensuring smooth HR operations.

Duties and Responsibilities 

The HR Coordinator will help support HR functions.

Specific responsibilities include the following:

Culture & Engagement: Work actively to infuse Vanguard’s mission and values across the team by reinforcing and encouraging processes, interactions, events, and rewards that further the organizational culture. This includes the following:

o Helping to organize Vanguard events which reinforce culture.

o Being present in the “life of Vanguard” such as staff celebrations, community service events, etc.

o Handling our systems that enable team engagement.

HR Administration

o Employee files: Ensure files remain up to date and compliant. Provide access to files in accordance with policies. 

o Employee benefits and related systems: Manage benefit enrollment and administration of benefits including medical, vision, dental, PTO, Workers Compensation, FMLA, FAMLI.

o Assist OSHA officer to handle any workman’s compensation claims and related processes.

o Policies & procedures: Stay up to date on and help enforce practice personnel policies and adherence to policies. Evaluate and recommend updates as needed to policies and procedures to supervisor. Keep all notices, forms, and manuals current across offices. Ensure files remain up to date and compliant. 

o Payroll: Support the Finance team with HR payroll functions such as updating team member files and adding notes to payroll documents as needed.

o Reporting: Generate HR reports to assist with HR functions and other requested deliverables.

Recruitment and Onboarding

o Recruiting: Assist Recruiter with logistics, screening, and scheduling of candidates as needed. Prepare recruiting materials. Organize and attend recruitment events as needed. 

o Onboarding: Run background checks and ensure files are complete prior to orientation including I-9s as needed. Meet all new hires to review HR policies, procedures, and benefits in person. Secure all necessary paperwork and upload it to each system. Assign and track required training as needed. Assist with monthly and quarterly orientation days.

Administrative and Office Support

o Assist with administrative functions at headquarters office, including mail sorting or event coordination. 

o Coordinate recognition gifts for team member milestones such as work anniversaries, weddings, and new family additions.

o Track HR Compliance items on HR Dashboard and reach out to team members as needed or escalate to an appropriate manager.

o Duties may include other general HR responsibilities, particularly as the HR Coordinator develops in the role.

Requirements

• Bachelor’s degree or equivalent experience
• Impeccable attention to detail with a high degree of accuracy
• Proven history of working well on teams and delivering excellence 
• Excellent verbal and written skills required; strong interpersonal skills and a collaborative mindset
• Knowledge of PowerPoint, Excel, Word, and ability to learn new programs
• Ability to manage sensitive information with discretion and professionalism
• Alignment with the values and mission of Vanguard Skin Specialists 

Preferred Qualifications

• HR degree, certification, or experience
• Customer service experience and/or supervisory experience a plus

Reviews 

Vanguard Skin Specialists believes in providing regular feedback and encouraging professional development. Your first check-in with HR will be approximately 90 days from your date of hire. Written annual reviews take place each fall. For individuals with less than 6 months of tenure by fall review but greater than 6 months tenure at spring review, then the initial review will take place in the spring revie