Legal Operations Assistant

The Legal Operations Assistant is responsible for coordinating in-house e-billing, maintaining document database(s), and providing comprehensive service to the Legal Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinate in-house legal e-Billing to review invoices, resolve billing issues, and generate reports and check requests.
• Compose correspondence to law firms and vendors.
• Organize and maintain documents and data using corporate legal software (HighQ).
• Compose reports and summaries based on assigned research projects.
• Follow through on assigned tasks and projects to ensure successful completion.
• Exercise discretion and maintain confidentiality. 
• Conduct research for special projects.
• Perform other job-related duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position reports to the General Counsel and has no supervisory responsibilities. Guidance is received from the Legal Operations Administrator with regard to billing matters, internal processes and company policy.

QUALIFICATIONS

• Minimum 2to 3 years experience as a legal assistant or other legal support roles in law firms or corporate settings.
• Must have an understanding of legal terminology and/or legal processes.
• Experience in drafting basic legal correspondence or executive summaries.
• Experience in legal invoice review,  preferred but not required.
• Bachelor’s Degree.  Experience will be considered in lieu of education.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office environment is usually quiet and the temperature is controlled.