Administrative Coordinator

Description

The Administrative Coordinator is a full-time, in-person position in the Office of Institutional Support (OIS), part of the Office of Development and Alumni/ae Affairs (ODAA). The position Coordinates and executes the administrative tasks, project management, written communications and support functions associated with the fundraising activities of OIS with the highest level of professionalism, confidentiality, organization and exemplary customer service. This position reports to the Director, OIS.

Essential Duties and Responsibilities

• Provides key proposal and grant reporting support to the Office of Institutional Support for submission of materials, collection of supporting information and packaging and coordination of meetings and signatures related to grant proposal submissions.
• Coordinates the tracking of prospect management for corporate, foundation and government relations programs and maintains the OIS Grant Calendar.
• Manages the OIS meeting calendar.
• Works closely with the Director to manage the departmental budget.
• Creates social media, print media and other marketing and outreach materials and maintains OIS presence on these and related platforms.
• Manage the OIS student worker time sheet and, in consultation with the Assistant Director, OIS, assign tasks to the student worker.
• Supports the Office of Prospect Research as needed, including updating prospect lists, screening the weekly gift report through iWave, Tessitura screenings, and working with the Development Services team to update obituaries into Slate.
• Participates fully in ODAA events, as assigned.
• Performs other duties as assigned by the Director, OIS.

Minimum Qualifications

• Bachelor's degree or equivalent.
• Proven years of experience in a related field.
• Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature.
• Detail oriented with a proven track record of successful proactive management of deadlines and timelines.
• Ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment.
• Experience with Microsoft Office, Google Suite, PowerPoint, and Excel.
• Excellent verbal and written communication skills.
• Ability to research, compile, and summarize data for reports.

Preferred Qualifications

• Experience in higher education, art & cultural institutions, and/or the nonprofit sector.
• Working knowledge of database systems such as Banner or Slate is a plus.
• Office management experience or customer service experience is desirable.

To Apply
Please submit  your cover letter, resume and the contact information for three professional references to:  

Salary Range: $60,500 - $62,400

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Qualifications

Minimum Qualifications

• Bachelor's degree or equivalent.
• Proven years of experience in a related field.
• Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature.
• Detail oriented with a proven track record of successful proactive management of deadlines and timelines.
• Ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment.
• Experience with Microsoft Office, Google Suite, PowerPoint, and Excel.
• Excellent verbal and written communication skills.
• Ability to research, compile, and summarize data for reports.

Preferred Qualifications

• Experience in higher education, art & cultural institutions, and/or the