Plant Admin Assistant (SPOC)

Make a Difference in YOUR Career!

Our vision is both simple and ambitious: to put our drinks on every table.  

We are the world’s largest bottler for retailers and A-brands.  Our products are distributed worldwide from our production sites in Europe and North America.  Although our own branding may not appear on the labels of the beverages we produce, there is a good chance you are reading this while sipping one of our drinks.  

Our ambition is to continually improve and it’s what keeps us at the top of our game.  We are solutions-based.  We are innovative.  We seek out new challenges and conquer them.  This is our company ethos, but it’s our people’s too:  Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what’s best.  

Stop and think: how would YOU put our drinks on every table?  

Position Description

The Plant Admin Assistant (SPOC) provides financial, administrative and clerical support by ensuring invoice processing is completed by verifying and reconciling invoices to purchase orders according to established policies and procedures in an efficient, timely and accurate manner. This position also provides coverage of plant front desk area as needed.

Essential Functions:

• Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
• Purchase Order Subject Matter Expert – Full knowledge of how to write and receive purchase orders. Understanding of accounting structure to properly assign account coding.
• Vendor Management – Process vendor set-up requests. Assist vendors with invoice inquiry.
• Maintain purchase orders – Regularly review purchase orders to set up Delivery Complete and Final Invoice flags. Also ensures timely receipt.
• Work with the production team to gain an understanding of downtime logs, production lines and equipment, ProdReps and BPCS
• Create spreadsheets and reports using MS office software
• May post and reconcile shop orders daily
• Have an understanding of SQF, responsible for Food Safety /Food Quality and to notify a person with the authority to take action for any Food Safety or Food Quality issue
• This individual will work alone and as part of a team reporting into the Plant Manager with a dotted line to the Controller
• Receive and distribute all incoming invoices SAP/SPOC/Tampa Exec
• Prepare & send interoffice mail
• Will assist/back up Plant Admin/HR as needed in support of the front desk/lobby area of the plant
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Requirements

Education & Experience:

• Associate degree or equivalent from two-year college or technical school preferred. High school diploma/GED required.  
• Minimum of 1 year experience in accounts payable.
• Must have a solid background in administration assistance.

Position-specific skills:

• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Demonstrated knowledge of general accounting principles
• Strong organization and communication skills, ability to multi-task while paying attention to detail and working in a high volume, fast paced environment.
• Ability to speak effectively interact with all levels of management.
• Ability to manage multiple assignments and coordinate activities to meet specific deadlines.

Working Conditions:

• Physical - Continuously standing or walking. Regular requirements to lift/handle/carry material or equipment of moderate weight.
• Visual/Sensory - This position requires regular need to give moderate attention with one or two senses at a time.
• Work environment - Work and environment are very repetitive.

A Career with Refresco  

Refresco offers a competitive salary and comprehensive benefits, which include:  

• Medical/dental/vision insurance   
• Life insurance   
• 401(k) savings plan with company match  
• Paid holidays and vacation   
• Well-being benefits  
• Discount programs  

Join Refresco TODAY and enjoy a rewarding CAREER!  

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