Senior Data Quality Coordinator

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

 

We’re hiring a Senior Data Quality Coordinator. This is a home-office based position. The ideal candidate will live in Austin, TX or Irving, TX.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

This position will provide support to members of our development team. This position will work alongside five other support staff members and will be responsible for completing and overseeing all accounts receivable and accounts payable processes, actively maintaining and promoting a high standard of accuracy in all fiscal and event data systems through regular quality checks and trainings and partnering with fellow Customer Strategies team members and regional leadership to produce accurate, useful reports. This position serves a meaningful role in achieving the American Heart Association’s annual fundraising goals.

The Development team you will be supporting is responsible for fundraising and implementing a local Heart Walk, Go Red for Women luncheon, Heart Ball, Workplace Health symposium, and other educational events in multiple communities throughout New Mexico, Colorado, Oklahoma, and Texas. This position may also assist the team in routine data entry during peak season. Position collaborates with both staff and external donors, sponsors, and vendors regularly, so a customer-service approach is a must.

Some of your responsibilities will include:

• Process donor contracts, checks, cash, and credit card payments in alignment with required timetables and accounts receivable policies.
• Oversee team’s processing of vendor invoices and contracts, maintaining knowledge of all accounts payable policies and procedures, training team where needed, and ensuring vendor payments are being processed quickly and accurately. Responsible for processing payments or coordinating additional support when staff are unavailable or behind schedule on payments.
• Perform measurable quality-checks on fiscal and event data at regular intervals with status updates to manager. Correct errors and actively implement measures to prevent future inaccuracies.
• Oversee collection of unpaid sponsor and donor pledges by monitoring payment status, coordinating donor outreach with team, and communicating regularly with local development staff and sponsors.
• Proactively develop documentation and present training to improve the development team’s adherence to accounts receivable and accounts payable policies, communication with donors, and timely processing of all revenue and expenses.
• Serve as department expert for our fiscal analytics tool Halo.
• Compile scheduled and ad hoc fiscal reporting for the regional leadership team. Partner with leadership to improve existing reports and implement additional reporting.
• Travel will be required up to 5 times per year for 1- to 2-day stints to locations around Texas and Colorado, particularly in the months of February-May and September-November, to assist with fundraising events, including but not limited to guest registration, silent auction logistics, guest transactions (donations, purchases), and volunteer coordination. Overtime may be required during busy times of year or to complete critical projects on deadline. Travel is discussed in advance; travel expenses are paid.

 

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:

Qualifications

 

• High school diploma or GED equivalent.
• At least one year of experience monitoring data quality and improving business procedures.
• Intermediate to advanced skills in Microsoft Office Suite.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
• Attention to detail in all tasks, including but not limited to completeness and accuracy of data entry, accurat