Finance & Administrative Manager, Business Analytics & Statistics Dept: Haslam College of Business - UTK

Regular Full-Time, Market Range 7

The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for a Finance & Administrative Manager (Full-time, Non-exempt) in the Business Analytics and Statistics department. Under the leadership of the Department Head (DH) and Assistant Department Head (ADH), this role functions as the lead member of the department's administrative team, managing the department's administrative and financial processes. This role operates under general limited supervision, applying research, critical thinking, and analysis to resolve problems across various financial and administrative duties. The position is responsible for budget preparation, forecasting, and real-time monitoring of account balances to keep DH and ADH informed with relevant, accurate, and thorough financial data. Additionally, this person will manage one full-time administrative associate to ensure timely and accurate processing, entry, and reporting of all departmental financial transactions. 

• FINANCIAL MANAGEMENT AND REPORTING
  • Provides expert guidance and detailed budget status to department leadership, possessing a deep and broad understanding of the department's financial situation at all times
  • Prepares annual department budgets in coordination with the Financial Information Office (FIO), with consistent monthly reporting of actuals for monitoring and evaluation of adjustments; aligns reporting with resources provided by HCB and/or FIO leadership
  • Compiles financial data, monitors and balances accounts, prepares detailed financial reports, and resolves discrepancies
  • Tracks and compiles funding and expenditure data, including but not limited to base funds, restricted funds, scholarships, and faculty spending accounts; provides status reports, analysis, and recommendations to department leadership 
  • Researches, reviews, and resolves accounts payable and receivable discrepancies
  • Proactively seeks, recommends, and oversees the implementation of new ways to streamline departmental financial processes
  • Coordinates with department faculty and FIO to accurately manage sponsored project proposals and post-award project accounting
• GENERAL ADMINISTRATIVE DUTIES:
  • Recommends and oversees the implementation of new or modified department procedures.
  • Researches and resolves issues, with general guidance and oversight from department leadership and/or Financial Information Office (FIO).
  • Supervises department administrative associate; delegates tasks, oversees work, provides feedback and coaching, and evaluates performance.
  • Oversees planning and execution of special events. 
  • Interacts with supply vendors
  • Provides backup front-line customer service, including greeting visitors, answering phones, and responding to general email inquiries. 
  • Manages calendars, shared drive, SharePoint work request list, and department email.
  • Provides backup support for department meetings, including logistical support for effective planning and execution, and preparation of materials or supplies, adhering to all relevant fiscal policies.
• PROCESSING/ENTRY OF FINANCIAL TRANSACTIONS:
  • Audits financial transactions for department, including but not limited to invoices, travel, payroll, procurement card reconciliations, and petty cash reimbursements.
  • Coordinates with FIO on any non-standard purchasing or procurement issues that cannot be handled by the junior associate. 
  • Provides coordination and support for procurement processes in partnership with FIO, including informal bids, requisitions, contracts, and internal account transfers
  • Monitors and reconciles all departmental ledgers, creating and updating department procedures as necessary and ensuring compliance with fiscal policy
  • Ensures timely communication to faculty and staff regarding changes/developments in policies affecting financial aspects of travel, payroll, scholarships, purchasing, etc.
• CONTINUING EDUCATION/TRAINING/PROFESSIONAL DEVELOPMENT:
  • Must participate in all HCB training and professional development, including but not limited to regular trainings/seminars by FIO and TIS. 
  • Complete all required UTK training modules via K@TE and other delivery platforms.
  • Proactively seek and actively participate in professional development/educational/training opportunities, with approval from DH/ADH. Res