Senior Program Coordinator - Directors Action Group

Responsibilities

This position serves as the Advisory and Assistance Services (A&AS) DAG Action Officer for the Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) Directorate. CTR supports U.S. national security by preventing the acquisition, proliferation, and use of WMD, related materials, technologies, and expertise.  The cooperative nature of CTR's efforts contributes to stability, cooperation, and expanding U.S. influence in partner states and their regions.

The CTR DAG Action Officer works collaboratively with of a team of professionals who execute the routine business operations for the CT Front Office.  The DAG Action Officer anticipates and acts in support of the CTR Director, Deputy Director, and Chief of Staff; and improves overall Front Office and Directorate efficiency.  The DAG Action Officer also serves as a liaison between the CT Front Office and the CTR Departments.

DUTIES & RESPONSIBILITIES

• Provides leadership and managerial support to the DAG team of Executive Assistants, Action Officers, Task Managers, and Technical Writers
• Possesses the ability to cover down on any of the DAG team members responsibilities as needed
• Assists with the duties and responsibilities of other DAG team members when workload is heavy
• Confidently assesses and actions incoming requests or actions within the DAG team
• Drafts, proof-reads, edits, and provides final review of internal and external products
• Coordinates appropriate deliverable review for accuracy and clarity prior to senior leadership review
• Assists with routing of internal or external deliverables until it reaches final destination
• Anticipates the needs and requests of the CT Front Office leadership, whether it be scheduling a meeting, drafting an Information Paper, or ghost-writing an email
• Provide routine DAG administrative support to include appointment scheduling, calendar management, and attending Director-level meetings as DAG representative
• Provides strategic support the CTR Director and Deputy Director including but not limited to addressing the CTR mission and goals, as well as DTRA and DoD mission and goals as it relates to CTR
• Readily supports administrative and logistical support of conference room reservations and set up (i.e. desks and chairs, Webcast, dial-in)
• Actively takes notes and captures due-outs and action items in all meetings
• Contributes and engages in meetings to provide suggestions, solutions, assistance, advice, etc.
• Manages incoming actions to the CT Front Office and assists with their tasking, tracking, action, and eventual closure
• Ensures active response to daily action items within the DAG, CT Front Office, and as needed the Directorate
• Possesses and utilizes knowledge and understanding of DoD, DTRA, and CTR issues, policies, directives, programs, and procedures
• Ensures critical information is disseminated to internal and external stakeholders
• Monitors progress on action items/tasks, generates metrics to demonstrate accountability for meeting deadlines, prepares monthly reports on action item/task status, and keeps leadership aware of late, pending, and new actions
• Actively participates in regularly scheduled Front Office coordination meetings
• Develops and delivers briefs to senior leaders
• Establishes and maintains effective and positive working relationships with CTR Departments, CTR team members, and other external CTR stakeholders (i.e. OSD Policy, OSD TRAC, DTRA GC, DTRA LA, DTRA PAO, DTRA FDO)
• Ensures frequent file management of relevant SharePoint pages and libraries, and share locations with team members
• Ensures frequent file management of relevant J: drive folders and files, and share locations with team members
• Takes the initiative to provide solutions or tools possibly not yet considered to an issue/action item/task within the CT Front Office or CTR Directorate (Thinking outside the box)
• Offers solutions and develops and implements process improvements
• Provides surge support to the CT Front Office on high priority action items and deliverables
• Other duties as specified by the customer

Required Qualifications

• Bachelor's Degree with 10+ years of related experience
• Demonstrated ability to work in high visibility customer office
• Experience with DoD or DTRA policies, procedures, regulations, organizational structure, and operating principles
• Experience with Microsoft Word, Excel, PowerPoint and SharePoint
• Strong attention to detail
• Exemplary writing and editing skills
• Excellent oral and written communication skills
• Ability to handle a large number of actions and inquiries in response to interna