Global Trade Compliance Manager

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Position Summary

The Global Trade Compliance Manager will support and maintain a robust compliance program for the Advanced Thin Films, Inc. site within the IDEX Materials Sciences Solutions Group. The Global Trade Compliance Manager will also work closely with the America’s sites compliance contacts/managers who support other business units within the group, serving as their primary point of contact. This role will coordinate and oversee compliance practices and act as a point of contact for questions, inquiries and needs from the business unit. The role interacts with all business functions, both independently and with other members of the Legal, Commercial, Finance, Engineering, Logistics, Sourcing and Compliance Departments. This role requires successful management in a fast-paced, export controlled environment. The qualified candidate must be organized, detail-oriented, process driven and have a high level of responsiveness.

Key Responsibilities:

• Oversee activities with U.S. Customs Brokers and freight forwarders, including verification of Import documents, tracking Assist program, updating product code database, and expediting clearance of shipments that have been delayed by U.S. Customs.

• Responsible for ensuring that all export orders are screened and cleared through compliance. Run denied parties screening for all customers and suppliers as needed.

• Responsible for ensuring that export documentation and all documents are following U.S. regulations and meeting the end-destination country’s requirements. 

• Corresponds with domestic and foreign subsidiaries to ensure they understand U.S. laws and are not exporting or re-exporting products or technology to “denied” or restricted parties without the proper licensing or authorizations.

• Develop, own, and implement compliance procedures and work instructions in all areas of the business.

• Maintain Red Flags distributors, third party, agent program to ensure renewal of compliance agreements (if applicable).

• Attend daily Sales meetings to stay informed about business opportunities and communicate license/export control considerations for such opportunities to Sales proactively.

• Determine appropriate Jurisdiction, review of Harmonized Tariff, ECCN, ITAR, review of Country-of-Origin determination, and maintain justification record. Update the ERP system with accurate data.

• Drive weekly classification meetings with engineering support.

• Assist in drafting export license applications and letter of explanation via SNAP-R and DECCS and manage export license applications, renewals, and administration.

• Assist in setting up and coordinating STFP to customers and vendors for export-controlled technology.

• Provide monthly on-boarding training to new employees.

• Provide site level trainings to all employees based on job function and level of access.

• Review and approve of visitor and travel requests.

• Administer, track, and reconcile employee trainings in Workday or other database as required.

• Support Corporate trade compliance reviews, wellness checks and audits; implement corrective actions, as required.

• Keep abreast of changes in trade laws and regulations (including free trade agreements and other duty deferral programs) to ensure compliance. Develop, review and/or update various policies, procedures, and forms to meet current trade compliance regulations and requirements.

• Maintain expertise in and apply a diverse range of U.S. export and import regulations, including International Traffic in Arms (ITAR), Export Administration Regulations (EAR), U.S. Customs, and the Bureau of Alcohol, Tobacco, Firearms, and Explosives. Ensure awareness training across all levels within the company as needed.

• Partner with HR to make sure all job postings/employees meet ITAR requirements (including green card holders) <