Senior Executive Assistant, LillyDirect

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Organization Overview:  

At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing, and delivering medicines that help them live longer, healthier, more active lives. Lilly is making transformational investment

Purpose:  

This Senior Executive Assistant role supports Group Vice President and CEO, LillyDirect. The purpose of the Senior Executive Assistant role is to provide communication, scheduling, office management, and other supportive duties for the business partner. Successful senior executive assistants consistently function at the highest level with the utmost regard for the Lilly values (Integrity, Excellence, and Respect for People) in the following areas: 

• Works independently and confidently with strong sense of urgency, little guidance from others and high attention to detail

• Demonstrates high degree of self-motivation, strong drive to excel and intellectual curiosity to understand our business

• Possesses excellent written and verbal communication skills to effectively interact with all personal styles and in a clear and succinct manner

• Consistently achieves results with business partners and others across multiple functions 

• Enhances team efficiency and morale by fostering connections, bridging information gaps, and ensuring seamless communication across the team 

• Pays attention to details and follows through to make sure that tasks get done properly

• Demonstrates professionalism, personal maturity and discretionary judgment at all times; performing with high energy, integrity, honesty, trustworthiness, and keeping sensitive matters confidential 

• Is flexible and dependable 

Primary Responsibilities:

Communication Management 

• Signs for and/or approves contingent or delegation authority, communication materials for distribution, and more on behalf of the business partner 

• Prepares presentations from concepts provided either in written or verbal form using appropriate software packages 

• Handles e-mail responses as desired by the business partner (read, evaluate, respond, forward, and/or delete as appropriate) 

• Communicates independently in response to incoming requests from external customers, prioritizing the requests, and accepting accountability for the results of decisions 

• Engages and communicates with external senior leaders/key stakeholders 

• Flexes schedule when needed and available to be on call outside the regular workday, including evenings, weekends, holidays, and vacation time

• Maintains direct, open, and constant communication with the business partner, regardless of the location of either, to relay important information 

Schedule Management 

• Screens, prioritizes, and communicates activities, meetings and events and coordinates all arrangements for attendance at those functions 

• Works with communications group on speaking engagements, presentations and talking points for events to ensure business partner is fully prepared 

• Acts and makes independent decisions as requests come in for business partners 

• Prioritizes and organizes the business partner’s time and ensures that the business partner is adequately prepared for each day’s activities 

• Coordinates and works with external parties related to business partner’s participation with external groups 

• Arranges all travel, with every detail finalized (details may include hotel, ground transportation, meeting sites, participants, and itinerary) 

Office Management  

• Provides feedback and coaching to business partners and others in the area 

• Reads, screens, documents, answers, and files large amounts of correspondence to reduce or eliminate the need for the business partner to review and forward 

• Coordinates and directs the activities of others in the wo