Job Description Summary

The Work Study Student assists the office by providing essential administrative support to ensure the smooth and efficient operation of the office. This position is ideal for a student who is technically savvy, highly organized, and capable of managing multiple tasks. Responsibilities include maintaining office supplies, supporting the Apprenticeship and Technical programs, and assisting with general office tasks such as filing, copying, and light cleaning.

 

Job Description

Responsibilities and Duties Include:

• Provides a professional, helpful, and welcoming atmosphere by greeting, responding to, and directing visitors in-person and over the phone.

• Performs general office duties, including filing, copying, scanning, and organizing documents; distributes mail and office supplies and operates and maintains copier/printer.

• Assists with day-to-day support for the apprenticeship and technical programs, which may include data entry, document preparation, and scheduling assistance.

• Monitors and restocks supplies in copier rooms to ensure adequate inventory.

• Maintain a clean and organized office environment, including shared spaces such as copier rooms and common areas.

• Assist with cleaning and organizing labs and shop areas to maintain a safe, tidy, and functional workspace.

• Work independently and manage time effectively to complete assigned tasks.

• Provides administrative support to the faculty and other staff members.

• Strictly honors the privacy and security of student records and other sensitive information according to appropriate state, federal and college regulations, policies, and procedures.

• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

• Provides service excellence through courteous, informed, accessible, and professional engagement.

• Performs other duties as assigned.

QUALIFICATIONS

Required: Must be a currently enrolled Santa Fe College student, in good academic standing, taking six (6) or more credit hours.

Additional Requirements: A criminal background check will be conducted.

Preferred: Strong organizational and time management skills. Proficient with office technology (copiers, scanners, computers, basic software like Microsoft Office or Google Suite). Good communication skills and a professional demeanor.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

• Detail Oriented - Proven accuracy and attention to detail.

• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability,