Sale Coordinator, Travel, Science and Natural History - Classics (Temporary)

Sale Coordinator, Travel, Science and Natural History - Classics  (Temporary)

Contract End Date: March 19th, 2027

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.     
 

Why This Role Matters

The function of this role is to act as project manager by maintaining, monitoring and tracking all activities and elements related to Travel, Science & Natural History auctions.  This role will also serve as the main point of contact for our upcoming fossil and minerals sales. The sale coordinator assists business getters across the department through comprehensive administrative support. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity. Some office management execution.

How You'll Make an Impact

• Liaise with clients as needed for all consignment related information, details, and issues

• Manage seller agreement and stock order creation and dispatch including gathering all compliance documents from clients

• Manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained

• Manage shipping requests, including client approvals, export licenses, and scheduling

• Proactively track receipt of property and follow-up on open issues and missing items

• Manage Expertise, Framing and Restoration needs for sale including quote requests, client communications, status of service requested and related client charges

• Manage Property Movement: Request and track site transfers, local transfers, temp releases, transfer to third party, and hand carries, and provide appropriate information to central support group as required

• Manage and track client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting

• Manage and track all items details to ensure sale and catalogue deadlines are met and all compliance met; sit in on hilling sessions to monitor activity and required actions

• Prepare information for handoff to Post-sale Service team

• Chair Sale Update Meetings with Specialists and Cataloguers

• Assist in managing catalogue production process including cataloguing, photography, lotting up and copyright status and monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and Specialists

• Track and ensure execution of seller marketing promises

• Act as liaison to Operations for sale view and set up and prepare relevant assets, as required

• Manage reserve amendments and ensure relevant pre-sale documentation is sent to client

• Manage sale activities including client views, condition report dispatch, bids, and sale ticketing requests

• Manage and oversee sale interest

• Participate in telephone bidding

• Convey approved post-sale item action to Post-sale Service team for execution

• Other duties as assigned by manager

What you’ll bring to the team

• Exceptional client service skills including strong verbal and written communication skills

• Strong Project management skills including ability to multi-task, prioritize and manage multiple processes

• Strong attention to detail and follow-up skills

• Excellent communication and interpersonal skills, including superior written and spoken communication.<