Janitorial Administrative Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The pay rate or range for this position is: $28.00 per hour

 

Job Summary

The Janitorial Administrative Coordinator plays a vital role in supporting the day-to-day operations of the janitorial team by managing schedules, tracking supplies, processing work orders, and ensuring compliance with company and client standards. This position requires excellent organizational skills, attention to detail, and the ability to communicate effectively with staff, vendors, and management.

Job Description

Key Responsibilities:

• Administrative Support:
  • Assist in managing schedules, timesheets, inspections and attendance tracking for janitorial staff.
  • Maintain accurate records of work orders, inspections, and incident reports.
  • Coordinate onboarding and training documentation for new employees.
  • Generate reports on cleaning performance, labor hours, and supply usage.

• Work Order & Scheduling Management:
  • Receive and process janitorial work orders and service requests.
  • Track completion of tasks and follow up with janitorial teams to ensure timely execution.
  • Assist in planning and scheduling deep cleaning, floor care, and special projects.

• Supply & Inventory Control:
  • Monitor and order cleaning supplies and equipment in accordance with budget constraints.
  • Work with vendors to ensure timely deliveries and maintain stock levels.
  • Track supply usage and report any discrepancies.

• Communication & Coordination:
  • Act as a liaison between janitorial staff, facility management, and clients.
  • Relay important updates, policy changes, and safety information to janitorial teams.
  • Address and resolve minor operational concerns with team members and escalate issues when necessary.

• Compliance & Quality Control:
  • Assist in ensuring janitorial teams follow company procedures, safety guidelines, and industry regulations.
  • Support managers in conducting facility inspections and audits.
  • Document and report any safety hazards or non-compliance issues.

Qualifications & Skills:

• Previous experience in an administrative or coordinator role, preferably in janitorial, facilities, or operations support.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook) and work order management systems.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work independently and collaborate with teams.
• Knowledge of janitorial operations, safety regulations, or supply management is a plus.

Preferred Experience:

• 2+ years in an administrative or office support role.
• Experience in facility services, janitorial management, or a related field.
• Familiarity with scheduling software, CMMS (Computerized Maintenance Management Systems), or work order platforms.

Work Environment:

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to
finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel,
crouch or crawl; talk hear or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific
vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate