Staff Accountant

Are you detail-oriented, passionate about accounting, and ready to contribute to the success of a dynamic university environment? We are seeking a Staff Accountant to join our Accounting team. This role is key to maintaining accurate financial records, supporting administrative and academic departments, and ensuring compliance with accounting standards and institutional policies.

If you are a motivated professional who enjoys problem-solving, financial reporting, and working collaboratively across departments, we invite you to apply and grow your career with us!

Job Description

Title: Staff Accountant

FLSA Status: Exempt

Reports To: AVP for Financial Services/Controller

FTE: 1.0

Department: Accounting

Effective Date: September 2025

Job Summary

Responsible for general ledger accounting, including journalizing, account reconciliation, analysis of accounts, financial reporting, and other duties as assigned. The Staff Accountant provides support and knowledge for all administrative and academic departments throughout the University.

Primary Duties and Responsibilities

• Current Asset accounting from cash, short-term investments, and receivables sourced from auxiliary revenues, gifts and donations, student accounts, and financial aid (including government and non-profit sources).
• Payroll accounting including tax entries for employee and employer payroll, employee benefits and deductions, employer-sponsored benefits, 403(b) retirement contributions, and fringe benefits.
• Internal audit and reconciliation of bank accounts, investments, cash, payroll and benefit payables, student account receivables, student account refunds, financial aid scholarships and receivables, gifts receivables, and student loan programs.
• Oversight and tracking of specialized student scholarships and collected gifts pending designation.
• Development of financial reports in support of budgeting, including spend analysis and cash-accrual conversion reports.
• Oversight of institutional merchant credit card terminals, including PCI-DSS compliance, compliance attestation, and policy training, in consultation with applicable University technology committees.
• Billing and receivables tracking for related third parties, student groups, and vendors, including custody/agency accounts.
• Administration, process development, internal audit, and university-wide technical support for university purchasing systems (Lowe’s, US Bank Corporate Card, US Bank Instant Card).
• Coordination of monthly chargebacks for overhead and administrative departments.
• Internal audit and reconciliation for Acorn to Oak, including support for the development of consolidated financial statements.
• Creation of year-end audit preparation entries to recognize outstanding assets and liabilities, and other adjustments as needed in the development of financial statements.
• Development of training materials, policies, and process documents for institutional use.
• Special projects accounting and reconciliation as determined by the Controller.

Minimum Qualifications

Education

• Bachelor’s degree in accounting; or equivalent combination of education and work experience in accounting.

Experience

• Three to five years of accounting experience.
• Thorough understanding of GAAP principles of accounting and general ledger accounting.
• Proficient computer skills with Microsoft Office (Word, Excel).