Administrative Specialist

Posting Date

06/24/25

Application Deadline

06/27/25

Pay Range

$19.75 - $30.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Transportation

About the Position

The Administrative Specialist handles various tasks, such as assisting with managing schedules, handling correspondence, organizing meetings, and maintaining records as needed. This position is also responsible for ensuring smooth operations and effective communication within the Division, including assisting with special projects, reports, and presentations, and collecting and preparing information for the Division leadership team. As a customer-focused professional, you will have the opportunity to support the fourth-largest county in the nation!

About Us

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Two years of experience performing office, administrative, and clerical duties

• High school diploma or GED

• An equivalent combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value

• Associate's degree or higher in Public Administration, Business, or a closely related field

• Three or more years of advanced clerical or administrative experience, including providing administrative support in a transportation maintenance facility

• Clerical experience working in a government agency

• Experience scheduling/coordinating interviews

• Experience assisting transportation maintenance supervisor and/or managers

• Experience in obtaining permits from other municipalities

Job Contributions

• Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; route calls to appropriate individuals, and take and deliver messages

• Provide in-person and telephonic administrative support to various maintenance crews and support services teams by utilizing Microsoft Office suite, Adobe programs, and databases, including but not limited to Cartegraph, SharePoint, and Maricopa County internal systems

• Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department

• Schedule interviews, provide administrative support for the hiring process, and assist hiring managers and human resources staff with the interview process

• Order and maintain inventory of supplies and process invoices

• Assure all administrative actions are in compliance with County policy, procedures, and guidelines

• Recommend and implement changes for improvements to processes and procedures to ensure efficiency and