1458 LEGAL SECRETARY I (C00355)

Company Description

THIS IS A CITYWIDE EXAM

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Specific information regarding this recruitment process is listed below:

• Application Opening: Thursday, June 5, 2025
• Application Deadline: Thursday, June 12 , 2025. The job ad will unpublish at 12:00 AM PT on June 13, 2025.
• Salary Range:  $92,508 to $112,424 (Click here for salary information: https://careers.sf.gov/classifications/)
• Recruitment ID:   CBT-1458-C00355

Job Description

JOB DESCRIPTION

Under supervision, the 1458 Legal Secretary I class provides legal secretarial and clerical services of a difficult, responsible and confidential nature for an attorney's office; and performs related duties as required.

Supervision exercised: May supervise clerical support staff.

1458 Legal Secretary Essential Duties

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Word Processes and edits a wide variety of legal documents in proper format including pleadings, briefs, correspondence, subpoenas, contracts, jury instructions, complaints, resolutions and ordinances utilizing multiple word processing systems, to prepare a variety of legal documents.

2. Abstracts information from various sources to put general information into proper legal form.

3. Transcribes legal dictation from dicta-phone or longhand notes, minutes, interviews and telephone messages; or takes and transcribes dictation from shorthand notes at a rate of 110 wpm, to prepare legal documents and correspondence.

4. Opens, maintains, monitors and closes legal case files and maintains correspondence and record files.

5. Maintains attorney appointment calendars; keeps abreast of important court dates and files legal documents with courts as mandated; assures complaints are responded to in a timely manner.

6. Provides information when possible by personally assisting callers, and exercises considerable judgment and discretion in dealing with confidential matters.

7. Prioritize duties and deadlines to accommodate work schedules of a large number of attorneys.

8. Performs related duties as required.

Qualifications

MINIMUM QUALIFICATIONS:

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

1. Experience:  Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms

AND

1. The ability to type 55 net WPM

NOTE: The ability to transcribe legal matters accurately from a transcribing machine with no more than a 2% error rate may be required by some departments as a special condition.

Substitution: A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involved learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

Every application is reviewed to ensure that applicants meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

VERIFICATION:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at:  https://sfdhr.org/how-verify-education