Executive Admin Assistant
NationwideAbout the role
This hybrid position is based in Columbus, OH. Candidates will collaborate in office 2 days per week and enjoy the flexibility of remote work the remaining days.
Join Our Dynamic Team as an Executive Admin Assistant!
Are you ready to take on a dynamic role supporting two Executive Leaders and their teams? We’re looking for someone who can bring a blend of professionalism, tech-savviness, and a friendly demeanor to our Columbus, Ohio office.
What We’re Looking For
Organizational Guru: Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.
People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.
Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.
Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid or remote work environment.
What You’ll Do
As an Executive Administrative Assistant, you’ll be the backbone of our operations, ensuring everything runs smoothly. Your responsibilities will include:
Calendar Management & Scheduling: Manage calendars and schedule meetings for Executives.
Meeting Planning & Execution: Organize recurring meetings (Weekly, AAMs, Offsites), including logistics, speakers, materials, and follow-up.
Travel & Expenses: Coordinate travel arrangements and manage expense reporting.
Vendor & Event Coordination: Assist with vendor communications, event planning, and conference bookings for executives, including participant logistics.
Office Support: Manage office supplies and support team-building and volunteer events.
Process Improvement: Provide assistance with office procedures and processes to enhance team productivity and efficiency.
First Point of Contact: Serve as the initial contact for internal and external inquiries.
Special Projects: Lead special projects as assigned.
This role is perfect for someone who thrives in a fast-paced environment, loves variety, and enjoys making a meaningful impact every day.
Job Description Summary
Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.
Job Description
Key Responsibilities:
Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
Compiles information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Manages budget for meeting planning. Conducts quality checks on inv
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