Senior Legal Support Specialist

Senior Legal Support Specialist

Cooley is seeking a Senior Legal Support Specialist to join the Boston Business team.

Position summary:  The Senior Legal Support Specialist (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Independently prepare and finalize complex documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product

• Draft and edit complex correspondence with minimal oversight

• Coordinate complex cases and projects by maintaining ticklers, tracking progress, and proactively managing deadlines

• Create and maintain files, including electronic files in iManage and Outlook

• Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients, while coordinating with business intake & conflicts department

• Maintain timekeepers’ calendar by coordinating virtual and in-person meetings for both client and internal purposes, while proactively resolving scheduling conflicts

• Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines

• Enter time daily in IntApp and maintain appropriate records

• Assist with billing edits and narratives, review, distribute, and process prebills

• Perform audit letter process

• Perform legal research as requested

• Maintain timekeepers’ CLE credits and bar admissions/renewals

• Make all necessary travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy

• Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects

• Copy and print documents that are not appropriate to send to the service center

• Consistently use the CRM tool to support business development in the firm while staying abreast of key contacts’ relevant information

• Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients

• Assist other timekeepers and team members, as needed

• Work with, delegate and provide mentorship to practice team assistants as appropriate

• Function as an advanced user of firm technology programs and participate in pilot programs to test and improve technology or workflow enhancements

• Other duties as assigned or required

Skills & Experience

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

• 10+ years of administrative support experience in a law firm or legal department, preferably specializing in corporate or business practice areas

Preferred:

• Ability to navigate and interpret legal procedures and terminology effectively

• Bachelor’s degree or business college certificate

Competencies

• Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team

• Pro-actively prioritize work assignments and consistently meet deadlines

• Delegate work effectively when necessary

• Demonstrate initiative, diplomacy, and tact

• Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication

• Engage in a professional and polite manner with clients, colleagues, and others

• Ability to liaise with clients on behalf of attorneys

• Reliable, committed, organized, and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $47.50 - $58.50 ($98,800.00 - $121,680.00 annually).

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insur