Senior Document Controller

Ready to turn your ambition into achievement? Join Pond & Company and be part of the team that’s redefining the future of Architectural, Engineering, Planning, Construction Management, and Environmental projects!


Position Summary

Oversees document control processes across multiple projects or programs, ensuring documentation integrity and leading audit preparation.


Essential Duties & Responsibilities

• Establish and maintain company-wide document control standards

• Train and mentor junior document controllers

• Interface with QA/QC, legal, and project management teams

• Ensure compliance with contractual and regulatory documentation requirements

• Prepare documentation for audits and project close-out

• Other duties may be assigned as company needs dictate. Management reserves the right to modify this job description at any time and at their discretion.


Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree preferred

• Expert-level knowledge of document management systems

• Strong attention to detail and process management experience

• 5–7 years in document control, including leadership responsibilities


Language Skills

Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to highly sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or board of directors.


Mathematical Skills

Ability to work with mathematical concepts such as fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Understand accrual accounting as it pertains to billing and revenue.


Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


Software/Technical Skills

Strong proficiency in MS Office, Internet Explorer, Newforma, and software programs applicable to job type required.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The typical noise level is moderate, business office with computers, printers and light traffic. Occasional field work at construction and client sites may require employee to be exposed to outdoor weather conditions, electrical and mechanical parts and industrial type facility environments. It is expected that employees will wear hard hats, steel-toed boots and other appropriate safety equipment as needed.


Code of Ethics

All employees are expected to conduct business in accordance with the letter and spirit of relevant laws and refrain from dishonest or unethical conduct. Employees shall, during both working and non-working hours, act in a manner which will inspire public trust in their integrity, impartiality and devotion to the best interests of the company, its customers and citizens.


Travel Requirements

Occasional attendance at meetings and other off-site events requires the ability to provide reliable transportation. Position may require occasional travel to domestic or foreign locations. Must maintain a current, valid driver’s license and proof of insurance. Employee must be able to travel freely on a passport or other official document


All Pond & Company positions require participation in at least one in-person interview as part of our hiring process, and most roles also require in-person onboarding at a Pond office location; candidates should expect to meet directly with our team and should be cautious of any communication suggesting otherwise.
About Pond
Pond is an award-winning, full-service architecture, engineering, planning, construction management, and environmental services firm providing professional solutions to clients throughout the U.S. and globally for nearly 60 years. Pond’s staff of 800+ professionals provide a deep bench strength of experience and capabilities to offer customized solutions that help clients manage projects from concept to completion – and everything in between – with confidence and clarity. Pond is currently ranked as the 80th largest engin