Talent Acquisition Associate, Human Resources

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Talent Acquisition Associate in the Human Resources of the ACLU’s National office in New York. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month. 

People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.

WHAT YOU'LL DO 

Reporting to the Director, Talent Acquisition & Development, the Associate will serve as a key administrative liaison to help facilitate efficient execution of hiring processes across the ACLU's National Offices. The Associate will collaborate with various internal teams to maintain the integrity of our recruitment processes and ensure positive experiences for candidates and hiring partners.

YOUR DAY TO DAY

• Manage hiring inquires as the initial point of contact, proactively manage the hiring inbox, providing timely support and escalating complex issues to the appropriate HR partners
• Serve as primary point of contact for new hire onboarding to help facilitate an exceptional and efficient onboarding experience from offer acceptance through a new hire’s first day. This includes preparation of offer letters, management of administrative onboarding tasks and facilitation of New Hire Orientation.
• Initiate ‘request to post’ process by creating job postings in the Applicant Tracking System (ATS) and collaborating with hiring teams to align on next steps.
• Manage ‘request to hire’ process by reviewing hiring memos to ensure processes adhere to organizational guidelines, grant preliminary hiring approval; identify and escalate issues when appropriate.
• Assists in review and verification of essential recruitment and onboarding documentation to ensure accuracy, completeness, and consistency.
• Assists with the maintenance of the ATS and other electronic recruitment files to ensure data integrity
• Coordinate with managers to facilitate the onboarding of temporary contract staff which includes reviewing requests and liaising with vendor partners and internal teams.
• May be assigned additional duties to support strategic hiring and onboarding initiatives

FUTURE ACLU'ERS WILL 

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

WHAT YOU'LL BRING

• Experience coordinating administrative tasks in a dynamic environment; prior HR experience or experience supporting a high-volume recruitment function a plus
• Excellent organizational skills with the ability to effectively balance competing priorities
• Strong communication skills with the ability to build rapport across teams
• Effective time management skills, with the ability to take ownership of tasks, follow through independently, and meet deadlines with minimal supervision
• Demonstrated discretion and sound judgment when handling sensitive information
• Commitment to delivering a first-class customer service experience
• Proficient with Office 365 (Word, Outlook, Teams, PowerPoint). Experience with Greenhouse (ATS), and HRIS systems a plus.

COMPENSATION

The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $85,596 (Level J), reflecting the salary of a position based in New York, NY.  Salaries are subj