Accounts Payable Lead

Description

1. PRIMARY PURPOSE -

The primary purpose of Accounts payable is to making sure all payments are being accurately accounted for and paid in a timely manner.

1. ESSENTIAL DUTIES AND RESPONSIBILITIES - (90%)

Accounts Payable: (90%)

• Data entry: Accurately and completely enter invoice and payment information into the CDK system while ensuring proper approvals and coding in accordance with budgeting and chart of accounts.
• Reconcile A/P statements and related accounts.
• Payment Processing: Prepare and process payment batches, including checks, wire transfers, in accordance with payment terms and company guidelines.
• Vendor Set Up: Establish vendors accounts which includes W9 collection and verification of FEINs.
• Year-end 1099 reporting
• Month-end Close: Assist in month-end close activities, including accruals, journal entries, and reporting.
• Handle incoming calls from vendors regarding payments and maintain positive relationship with vendors.
• Responding to inquiries and resolving issues regarding AP from both vendors and employees
• Review open aging purchase orders and receiving documents.
• Perform general office duties – process mail, scan and file documents, answer phones and greet office visitors.

1. OTHER DUTIES AND RESPONSIBILITIES – (10%)

• Maintain certification and schedule ODOT required medical screening for Trucking dept.
• Back up receptionist as needed.
• Other duties as assigned.

Requirements

1. JOB/BEHAVIORAL COMPETENCIES –

Adaptability: Accepts criticism and feedback. Adapts to changes in the work environment. Changes approach or method to best fit the situation. Manages competing demands.

• Communications: Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
• Customer Service: Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
• Cooperation: Displays positive outlook and pleasant manner. Establishes and maintains effective relations. Exhibits tact and consideration. Offers assistance and support to co-workers. Works actively to resolve conflicts. Works cooperatively in group situations.
• Dependability: Commits to doing the best job possible. Follows instructions, responds to management direction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.
• Quantity: Achieves established goals. Completes work in timely manner. Meets productivity standards. Strives to increase production. Works quickly.

MINIMUM QUALIFICATIONS AND EXPERIENCE -

• High School Diploma or GED required.
• Minimum of 2-4 years of experience in accounts payable
• Preferred: degree focusing in business/accounting.
• Proficient at exporting, manipulating and importing excel files between software systems.
• Strong attention to detail.