APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State is currently seeking an Assistant Director of Alumni Events in supporting the Penn State Alumni Association, Alumni Events & Travel team.  As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Director, Alumni Events and Travel and working closely with the Alumni Association’s Engagement Team, as well as other partners, this Assistant Director of Alumni Events will:

• Develop, implement, execute, and maintain alumni events and related services for both in person and virtual experiences.
• Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications.
• Work independently and/or collaboratively to plan and manage the execution of events and activities for in-person, virtual, and hybrid approaches.
• Project Lead and coordinate events and activities to include, but are not limited to reunions, Homecoming, presidential receptions, athletic pep rallies and receptions, alumni networking events, educational and recognition events.
• Negotiate and process contracts for necessary alumni event venues, caterers, hotels, etc.
• Create and analyze the effectiveness of programs and events and recommend improvements or new creative strategies
• Collaborate with colleagues and manage constituent management activities, including direct mail, e-communications, and event planning
• Create and coordinate events and program attendee reservations and create data reports to analyze event success
• Work with volunteers, committees, boards, and University staff as assigned
• May assist in writing and editing proposals, scripts and other written materials
• Research and manage inventory of marketing materials, promotional handouts, nametags, giveaways and office supplies to be used during alumni and development events
• Direct and coordinate the activities of assigned event staff and provide direction, training, and solve problems as necessary;
• This position may coordinate events held at the Hintz Family Alumni Center.
• Previous experience with Word, Excel, IBM Notes, and event registration and production tools is highly desirable. Certified Meeting Profes