Administrative Assistant to the Head of Middle School and Middle School Registrar

About Saint Andrew’s School:

Saint Andrew's School is an independent, co-educational school for grades PK-12, Saint Andrew's is both a day school and a boarding school, educating students from across the United States and throughout the world. As a college preparatory school in the Episcopal tradition, Saint Andrew's welcomes students of all faiths, customs, cultures, and beliefs. "Honor Above All," academic excellence and education in Mind, Body, and Spirit reflect Saint Andrew's experience. We are committed to educating the "whole child" while instilling a dedication to lifelong learning. 

Saint Andrew’s School employees are committed to the mission to provide educational excellence in an inclusive community, fostering lifelong learning and nurturing each individual in mind, body, and spirit in the Episcopal tradition. 

Position Summary:
The Middle School Administrative Assistant/Registrar is responsible for supporting the Head of the Middle School and ensuring the smooth functioning of the Middle School office. In addition, they are responsible for the maintenance of Middle School student records, as well as ensuring the integrity and accuracy of all registration and transcript records of incoming, current, and former students. The Registrar facilitates student registration and enrollment; and organizes and maintains up-to-date course waitlists. This position advises students, families, and faculty/staff on registration matters; compiles relevant student data as needed; and interprets and enforces policies and regulations of the school. This position also assists with student supervision duties, as needed.

Duties and Responsibilities:

Administrative Assistant Duties and Responsibilities: 

• Serve as a member of the Middle School Office Team and participate in weekly planning meetings
• Provide coverage of the Middle School office in the absence of the Receptionist 
• Collaborate with the Receptionist to manage projects, as needed
• Calendar and Meeting Management 
  • Schedule meetings for Middle School teams and the Middle School leadership team members in collaboration with the Head of Middle School 
  • Co-curate the Middle and Upper School annual planner Google Calendar 
  • Manage bi-annual parent-teacher conference scheduling 
  • Maintain minutes for the team-leader meeting group
• Professional Development 
  • Keep up to date on trends in the industry with regard to the registrar/administrative assistant’s role, including related technologies
• Event Management
  • Liaise with internal and external constituents to support Middle School events (i.e., security, catering, transportation, custodial services, photography, etc.)
  • Attend and/or participate in Middle School events, as needed
  • Support overnight trip coordination in collaboration with the Director of Global Engagement and the Head of Middle School 
  • Coordinate with personnel in Lower and Upper Schools to compile communications relating to shared events
• Substitute Support
  • Communicate substitute work hours records to the Business Office for payroll purposes
• Other projects and duties as assigned, including student supervision
   

Middle School Registrar Duties and Responsibilities: 

• Schedule and Information Management for Middle School 
  • Collaborate with the Dean of Studies and Upper School Registrar on the