Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

Executive Assistant

Job Location:

Exceptional Student Services (ESS) /Child & Adult Programs Division
Phoenix Location 

Posting Details:

Salary:  $55,000 - $62,000

Grade: 19

Closing Date: 03/10/25

Job Summary:

• This position provides high-level administration support to the Associate Superintendent covering the following four sections: Exceptional Student Services, Career and Technical Education, Health and Nutrition, and Adult Education.
• Occasional in-state travel is required for this position.

Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Performs administrative functions to include managing incoming calls, calendar, meeting scheduling, maintaining records, and attending meetings as needed
• Work in high-level, fast-paced environment with shifting priorities
• Maintain the highest degree of confidentiality and decision-making judgment
• Coordinate extensive travel arrangements
• Interact with other executive staff members and high-level external stakeholders
• Draft letters and memos, compile reports, and produce meeting minutes
• Prepare and coordinate conference rooms for in-house meetings for the Associate Superintendent and stakeholders, including visual aids, telephones, whiteboards etc.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• Experience providing support to and interacting with high level officials
• Principles and practices of administration and management
• Effective planning and scheduling of appointments as needed
• A bachelor's degree, or equivalent experience to substitute for the degree, is required.

Skills in:
• Proper business etiquette
• Drafting high-level correspondence
• Oral and written communication
• Effective time management
• Interpersonal relations and customer service
• Problem solving
• Organization
• Virtual meeting facilitation
• Intermediate to advanced skills in using Microsoft Outlook, Word, PowerPoint, and Excel
• Internet Explorer

Ability to:
• Highest degree of confidentiality
• Effectively plan and schedule appointments
• Work effectively with a variety of individuals from diverse professional backgrounds
• Communicating professionally and politely with constituents and coworkers
• Maintain the highest level of confidentiality, professionalism, and judgment.
• Timely and responsive

Selective Preference(s):

• Preference will be given to those applicants with bachelor’s degree in education related field, post-undergraduate degree.

Pre-Employment Requirements:

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here.