Administrative Supervisor

Administrative Supervisor
Administrator II
Lab of Atomic and Solid State Physics (LASSP)

   

Who We Are

The Laboratory of Atomic and Solid State Physics is under the umbrella of the Research Division and is one of two research arms of the Physics Department. LASSP has 30+ faculty, 18 administrative & technical staff, 50-60 graduate students, and 50+ other academic professionals (research associates, postdocs, visitors). LASSP is also the administrative home of the Kavli Institute at Cornell for Nanoscale Science (KIC) and the Cornell NEXT Nano Initiative, which are both interdisciplinary, cross-university, and outward-facing programs.  The combined annual operating budget for LASSP & KIC is approximately $15 million, of which about $11 million is grant- and contract- related.

What You Will Do

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

The Administrative Supervisor reports directly to the Associate Director and is an integral administrator and front-line representative of LASSP to all faculty, staff, student, and outside constituents. This person partners with the Associate Director to ensure smooth day-to-day operations of the Lab, and partners closely with the finance specialist to ensure complete and accurate accounting and financial planning in support of department activities. 

The Administrative Supervisor is the team leader for administrative functions in LASSP, providing supervision and guidance to the LASSP Administrative Assistant, and is responsible for directing and managing many non-academic operations for the lab. Responsibilities include training, supervising, and directing other administrative office workers, and working in close collaboration with the entire administrative team in LASSP. The Administrative Supervisor, in concert with the Associate Director, is responsible for the business functions of the lab, including space management, facilities inventory, capital assets management, event planning and coordination, faculty support projects, website updates, travel, and basic finances.  The position also assists with documenting, evaluating, and updating/improving processes and procedures to improve efficiency, clarity, and communication throughout the lab.

Additionally, the Administrative Supervisor works closely with the Sr. Finance Specialist to ensure that financial transactions and account management activities are supported. 

In addition, this person is as a member of both the “onboarding” and “special events” work groups and serves on other committees as appropriate. This person must have the ability to interact with individuals at all levels, and to remain flexible, inclusive, respectful, resourceful, and responsive in a dynamic environment.

This is an on-site position.

What We Need
We ask you to submit a cover letter and resume outlining your interest in this position and explaining how your experience and qualifications match the position requirements.
When reviewing your materials and evaluating your candidacy, we will look for evidence of the following:

A meaningful combination of work experience and formal training. Work experience: 2 to 4 years in an office or high-pressure customer service environment. Formal training: Associate’s degree (or the equivalent of formal education and work experience).

The successful individual will be:

• A great communicator (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service to all;

• able to establish and maintain excellent relationships with people from diverse backgrounds;

• personable and professional, able to represent LASSP to visitors and sponsors in a reliable, courteous, and professional manner;

• able to set priorities for others, and to provide guidance, support, training, and other resources as necessary;

• capable of working independently and in collaboration with others;

• a top-notch problem-solver who wants use these skills to help others;

• adept with Excel and experience working with data sets or information management;

• very carefully attentive to detail; and

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