Executive Administrative Assistant

Introduction:

We are a leading, national consulting firm that provides compassionate, full-spectrum emergency management services including planning and preparedness, response, recovery, and mitigation services to the public and private sectors before, during and after a natural disaster or catastrophic event.

Our mission is to provide compassionate consulting services to local, state, federal, and industry clients, active in disaster response, recovery, and preparedness. We will be on time, on target, and on budget with the services aligned to the evolving threats and hazards facing our nation.

The position will be guided by ACDC’s Corporate Values Platform in all activities.

Position Summary:

• Job Title: Executive Administrative Assistant
• Full Time or Part Time: Full time
• Temporary/Seasonal/Regular: Regular
• Compensation: $65-75k annual
• Travel/Location: Remote with travel to onsite work at various locations

Benefits Summary:

• Medical, Vision, and Dental Insurance 
• Short-Term Disability/Voluntary Long-Term Disability 
• 401(k) Account with Company Match 
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals 
• Paid Parental Leave 
• Training and Professional Development Opportunities 
• Wellness Benefits/Allowance 
• Corporate Computer 
• Time off to Volunteer 
• Cell Phone Allowance 

Mission of Role/Position Summary:

Tasks, Duties, and Responsibilities:

Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answer and direct calls to appropriate executives and parties.

• Oversee administrative policies within an organization; recommending changes as appropriate.
• Read and analyze submissions, letters, agendas, and memos.
• Prepare reports and other needed documentation; collect, and analyze information; and assist in preparing presentations.
• Develop and utilize historical information; provide retrieval of information.
• Record meeting discussions and provide minutes, while assisting in coordination of follow-on assignments and deliverables.

• Maintain inventory and office supplies.
• Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry; and participate in societies relative to the business.
• Perform data analysis or other related analyses and research, as needed.
• Proficient in Access, MS Word, Excel, and Outlook.

• Proficiency in Salesforce preferred.
• Perform filtering and sorting of data and other functions.
• Coordinate finances, expense reports, and assist with budget preparation.
• Prepare executive responses to routine memos, letters, or correspondence.
• Provide clerical and general office support to other staff in other locations.

• Coordinate tasks and responsibilities to other staff members when appropriate.
• Interact with clients when appropriate and solve problems.
• Report problems to executives when they cannot be resolved for attention.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to effectively and professionally communicate both verbally and written.
• Ability to maintain confidentiality with sensitive customers and internal information.
• Ability to organize and prioritize daily workload.
• Excellent critical thinking, strategic planning, and problem-solving skills.
• Highly organized and capable of multi-tasking when necessary.

• Self-motivated.
• Must be able to meet tight deadlines in a fast-paced, quickly changing environment.
• Strong time management and detail-oriented skills.
• Strong desire to help people.
• Advanced knowledge of Microsoft Office 365, Teams, and SharePoint.

• Ability to be flexible in a dynamic environment.

Supervisory Responsibilities

The Executive Administrative Assistant has no direct supervisory responsibility but may get exposure to leading portions of projects or task functions.

Expected Hours of Wor