Administrative Coordinator

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:                 

The purpose of this position is to perform a variety of office management and administrative work.  This position may control office workflow and established office procedures in support of the department.  The incumbent typically works at a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures.  This position generally reports to a department manager, assistant/associate director, assistant/associate dean or other senior administrator.

SUPERVISORY ACCOUNTABILITY:                

Responsible for orienting and training others, and assigning and reviewing their work.  May also be responsible for acting in a “lead” or “senior” capacity over other positions performing essentially the same work, or related technical tasks and reporting to a higher level on a formal basis.

NATURE AND SCOPE:            

Internal contacts generally include administrators, faculty, students and staff. External contacts generally include vendors, consultants, visitors and the general public.

PRINCIPAL ACCOUNTABILITIES:                

• Control the workflow of the office.  Implement office procedures and practices.  Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices.
• Maintain bookkeeping records of revenues and expenditures for department or school.  Assign proper budget codes.  Prepare requests for travel authorizations, services request, etc.  Check records, meet with staff and resolve any differences with accounting.
• Supervises office administrative clerical staff and or other similar positions.
• Enter personnel and financial documents with related software applications.  Perform data analysis of average difficulty using tables, graphs and basic statistics.  Submit final reports to department administrators and/or managers.
• Supervise the scheduling of appointments, meetings and conferences for department heads and/or other department staff. 
• Coordinate logistics of all department events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. and provide on-site guidance to visitors and guests for university related events.
• Record and maintain agenda and minutes from all division, department and faculty meetings and distribute them accordingly.                                 
• Review catalogs and meet with vendors to order office supplies and equipment.  Obtain bids and price quotes from vendors, monitor inventory of supplies.
• Create and manage office filing systems.  Responsible for filing correspondence and other items accordingly. 
• Receive, open and screen mail for the department. 
• May assists in the completion of grant proposals for the department and divisions within the department. 
• Process paperwork for the hiring of new salaried personnel and advises them concerning the University’s procedures.
• Perfor